JOB DESCRIPTION
Position: Company Secretary
Openings: 1 Position
Location: Vadodara, Gujarat
Company: Wardwizard Innovations & Mobility Limited
Role Overview
Wardwizard Innovations & Mobility Limited is looking to hire a qualified Company Secretary to manage the secretarial and compliance functions of the organization. The role will ensure compliance with statutory, regulatory, and corporate governance requirements under applicable laws.
Preferred: Candidates with an ACS Membership Number (Associate Member of ICSI) will be preferred.
1. Corporate Governance
· Advise the Board of Directors and senior management on corporate governance practices and statutory obligations.
· Ensure compliance with the Companies Act, SEBI regulations, and other applicable statutory requirements.
· Implement and maintain strong governance practices within the organization.
2. Board & Shareholder Meetings
· Organize and coordinate Board Meetings, Committee Meetings, and General Meetings.
· Prepare and circulate meeting agendas, notices, minutes, and board resolutions.
· Ensure proper documentation and maintenance of board records.
3. Secretarial Functions
· Maintain statutory registers, records, and secretarial documentation as required under the Companies Act.
· Handle ROC filings, statutory returns, and compliance documentation.
· Manage and oversee the complete secretarial and statutory compliance requirements of 4–5 private limited companies within the group.
· Ensure timely ROC filings, maintenance of statutory registers, preparation of resolutions, minutes, and other statutory documentation for these private companies.
· Provide general secretarial and administrative support to management.
4. Compliance Management
· Ensure timely statutory filings and regulatory compliance.
· Monitor changes in corporate laws and regulatory frameworks and advise management accordingly.
· Coordinate with legal, finance, and other departments for compliance matters.
· Coordinate with directors, management, auditors, legal advisors, and other stakeholders to ensure timely completion of corporate and regulatory compliances.
· Maintain compliance calendars and ensure that all applicable filings, disclosures, and statutory obligations are completed within prescribed timelines.
5. Risk Management
· Identify potential compliance and governance risks and recommend mitigation strategies.
· Support in developing and implementing internal compliance policies and procedures.
6. Record Keeping
· Maintain corporate records, legal documents, contracts, and statutory registers.
· Ensure confidentiality and accuracy of all corporate records.
7. Communication & Coordination
· Act as a link between the Board of Directors, management, and shareholders.
· Facilitate communication related to governance and compliance matters.
Qualifications & Requirements
Education:
· Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
Membership:
· ACS Membership Number preferred.
Experience:
· 4–7 years of experience in Secretarial or Corporate Governance role.
· Prior experience in handling compliance and secretarial matters for multiple companies, including private limited companies, will be preferred.
Skills Required:
· Strong knowledge of Companies Act, Corporate Governance, and ROC compliances.
· Good documentation and communication skills.
· Ability to manage corporate compliance and governance functions effectively.
· Strong organizational skills with the ability to independently manage compliance requirements across multiple companies.
Pay: ₹40,000.00 - ₹60,000.00 per month
Work Location: In person
