Job Description – Accounts cum Stores Officer
Position: Accounts cum Stores Officer
Location: Kovalam, ECR
Industry: Hotel / Resort
Experience: 4–7 Years
Qualification: Any Degree
Job Summary
We are looking for an experienced Accounts cum Stores Officer with prior experience in a resort or medium-sized hotel environment. The candidate should have hands-on exposure to main stores, kitchen stores, inventory management, purchasing, and accounts-related functions.
The role requires strong coordination with the Accounts, Purchase, Kitchen, F&B, and Operations teams to ensure proper inventory control, timely procurement, accurate documentation, and smooth day-to-day store operations.
Key Responsibilities
- Manage day-to-day operations of the main store and kitchen store.
- Maintain accurate records of stock receipts, issues, transfers, and balances.
- Monitor inventory levels and ensure timely replenishment of materials.
- Conduct regular physical stock verification and reconcile variances.
- Maintain proper documentation for GRNs, purchase orders, invoices, stock registers, and issue records.
- Coordinate with vendors and internal departments for procurement requirements.
- Support the purchasing process, including obtaining quotations, comparing prices, and following up on deliveries.
- Verify supplier invoices against purchase orders and goods received.
- Assist with accounts payable, invoice processing, vendor reconciliation, and other accounting activities.
- Ensure proper control of food, beverage, housekeeping, maintenance, and other hotel inventory.
- Monitor slow-moving, non-moving, damaged, and expired stock.
- Prepare periodic inventory, purchase, consumption, and stock variance reports.
- Coordinate closely with the Accounts, F&B, Kitchen, Housekeeping, and Operations departments.
- Maintain proper filing and documentation for audit and management requirements.
- Ensure compliance with the hotel's internal purchase, inventory, and accounting procedures.
Required Skills & Experience
- 4–7 years of relevant experience in a resort or medium-sized hotel.
- Hands-on experience in Main Stores and Kitchen Stores.
- Good knowledge of Inventory Management and Stock Control.
- Experience in Purchase and Vendor Coordination.
- Working knowledge of Accounts and Invoice Processing.
- Proficiency in Tally is mandatory.
- Experience with Hotel Management Software (HMS), preferably Zotel, is required.
- Good working knowledge of MS Office, especially Excel.
- Ability to maintain accurate records and prepare MIS/inventory reports.
- Good communication, coordination, and numerical skills.
Preferred Candidate
Candidates currently working as Stores Officer, Store & Accounts Executive, Accounts cum Stores Executive, Purchase & Stores Officer, Inventory Officer, or similar roles in hotels/resorts will be preferred.
Work Location: Kovalam, ECR
Experience Required: 4–7 Years
Qualification: Any Degree
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
