Position: Administrative Officer
Industry: School / Educational Institution
Experience: Minimum 3 years of relevant experience in School Administration & Operations
Qualification: Any Graduate / Postgraduate
Location: Chennai / Tamil Nadu
Job Purpose
The Administrative Officer will be responsible for managing and coordinating the day-to-day administrative and operational activities of the school, ensuring smooth functioning of the campus and effective coordination among staff, students, parents, vendors, and management.
Key Responsibilities
1. School Administration & Operations
- Manage day-to-day school administrative operations and ensure smooth functioning of the campus.
- Coordinate with the Principal, teaching staff, non-teaching staff, students, and parents.
- Ensure proper implementation of school policies, SOPs, and administrative procedures.
- Monitor campus facilities, infrastructure, cleanliness, security, and general maintenance.
- Ensure all administrative records and documentation are properly maintained.
2. Staff & Attendance Management
- Monitor staff attendance, punctuality, leave, and permission records.
- Coordinate with HR regarding attendance, staff requirements, and employee-related matters.
- Ensure non-teaching staff are properly deployed and their duties are effectively monitored.
- Prepare and monitor duty rosters and daily operational requirements.
3. Parent & Student Coordination
- Handle administrative queries and coordinate with parents when required.
- Support the Front Office and Parent Counselling team in maintaining professional communication.
- Ensure timely resolution and escalation of parent/student operational concerns.
4. Transport & Campus Safety
- Coordinate school transportation operations, including buses, drivers, and attendants.
- Monitor vehicle schedules, route operations, and transport-related issues.
- Ensure compliance with school safety procedures and emergency protocols.
- Coordinate with security and housekeeping teams for campus safety and discipline.
5. Vendor & Facility Management
- Coordinate with vendors, contractors, housekeeping, security, maintenance, and other service providers.
- Monitor the quality and timely completion of maintenance and facility-related work.
- Maintain records of service agreements, quotations, purchase requirements, and vendor follow-ups.
6. Events & School Activities
- Support the management and Principal in organizing school events, meetings, functions, examinations, and other activities.
- Coordinate logistics, manpower, venue arrangements, and administrative requirements.
- Ensure smooth execution of events as per the school's standards.
7. Compliance & Documentation
- Maintain administrative registers, records, licenses, certificates, and statutory documents.
- Ensure timely renewal and follow-up of applicable school-related licenses and compliance requirements.
- Assist management during inspections, audits, and official visits.
Key Skills & Competencies
- Minimum 3 years of experience in school administration/operations.
- Strong knowledge of school administration and campus operations.
- Good leadership, coordination, and team-management skills.
- Excellent communication and interpersonal skills.
- Ability to handle staff, parents, vendors, and operational issues professionally.
- Strong problem-solving and decision-making ability.
- Good knowledge of MS Office and administrative systems.
- Ability to work under pressure and manage multiple responsibilities.
- Strong follow-up, reporting, and documentation skills.
Preferred Candidate Profile
Candidates with prior experience in CBSE / Matriculation school administration, campus operations, staff coordination, transport management, facility management, and parent handling will be preferred.
Reporting
Reports To: Principal / Management / Senior Management – Administration & HR
Key Performance Indicators (KPIs)
- Smooth and uninterrupted school operations
- Staff attendance and discipline monitoring
- Timely completion of administrative tasks
- Campus cleanliness, safety, and facility maintenance
- Effective vendor and transport management
- Parent/student service quality
- Proper documentation and compliance
- Effective implementation of school SOPs
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
