Executive Assistant
(Chief of Operations & Projects)
To provide high-level administrative, organizational, and confidential support to senior management by managing schedules, correspondence, meetings, travel, documentation, and coordination with internal and external stakeholders, ensuring smooth day-to-day executive operations.
- Manage the executive's calendar, appointments, meetings, and daily schedule.
- Screen phone calls, emails, and correspondence, ensuring timely responses.
- Prepare reports, presentations, meeting agendas, minutes of meetings (MOM), and official correspondence.
- Coordinate meetings, conferences, and video calls.
- Arrange domestic and international travel, accommodation, and itineraries.
- Maintain confidential files, records, and sensitive business information.
- Coordinate with various departments to ensure timely completion of assigned tasks.
- Track action items from meetings and follow up with concerned departments.
- Prepare MIS reports and executive dashboards.
- Organize company events, management meetings, and official visits.
- Maintain office records and documentation in both physical and digital formats.
- Assist in preparing budgets, expense reports, and reimbursement claims.
- Liaise with vendors, customers, government officials, and business associates as required.
- Perform any additional administrative or executive support tasks assigned by management.
Educational Qualification
Bachelor's Degree in Business Administration, Commerce, Management, or any relevant discipline. MBA or PG Diploma in Management is preferred.
Experience
1-3 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary. Experience supporting senior executives in a corporate or manufacturing environment is preferred.
Required Skills
- Excellent verbal and written communication.
- Strong organizational and time management skills.
- High level of confidentiality and professionalism.
- Ability to prioritize multiple tasks.
- Strong coordination and follow-up skills.
- Problem-solving and decision-making ability.
- Excellent interpersonal skills.
- Ability to work under pressure and meet deadlines.
Technical Skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Video conferencing platforms (Microsoft Teams, Zoom, Google Meet). Internet research and report preparation.
Pay: ₹12,676.56 - ₹20,000.00 per month
Work Location: In person
