We are looking for a detail-oriented and organized Billing Executive to manage the company's billing and invoicing activities. The candidate will be responsible for preparing accurate invoices, maintaining billing records, coordinating with customers and internal teams, and ensuring timely completion of billing-related processes.
The ideal candidate should have good knowledge of billing software, MS Excel, invoicing, GST, and basic accounting principles, along with strong attention to detail and numerical accuracy.
Key ResponsibilitiesBilling & Invoicing
- Prepare and process customer invoices accurately and on time.
- Generate invoices based on sales orders, quotations, delivery challans, or service agreements.
- Verify pricing, quantities, discounts, taxes, and other billing details before invoice generation.
- Handle credit notes, debit notes, cancellations, and invoice corrections.
- Maintain proper records of invoices and supporting documents.
- Ensure compliance with company billing procedures and applicable GST requirements.
Accounts & Documentation
- Coordinate with the Accounts team for billing, collections, and payment reconciliation.
- Maintain customer ledgers and billing-related records.
- Verify customer purchase orders and supporting documents.
- Assist in tracking outstanding payments and follow up with customers when required.
- Maintain proper documentation for audits and internal records.
Data Entry & MIS
- Enter and maintain billing data accurately in ERP/accounting software.
- Prepare daily, weekly, and monthly billing reports.
- Maintain records of sales invoices, receipts, credit notes, debit notes, and pending bills.
- Reconcile billing data with sales and accounts records.
- Identify and resolve billing discrepancies.
Coordination
- Coordinate with Sales, Operations, Dispatch, Warehouse, and Accounts teams for smooth billing processes.
- Respond to customer queries related to invoices, payments, GST, and billing discrepancies.
- Follow up internally for missing documents required for invoice generation.
- Ensure timely submission of invoices to customers.
Desired Candidate ProfileEducational Qualification
- Graduate in Commerce, Accounting, Finance, Business Administration, or a related field.
- B.Com will be preferred.
Experience
- 1–3 years of experience in billing, invoicing, accounts, or finance operations.
- Freshers with strong Excel and accounting knowledge may also be considered.
Required Skills
- Good knowledge of MS Excel.
- Knowledge of GST and basic accounting principles.
- Experience with billing/ERP/accounting software such as Tally, SAP, Busy, Zoho, or similar software.
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to maintain confidential financial and customer information.
- Good organizational and time-management skills.
Pay: ₹20,000.00 - ₹25,000.00 per month
Work Location: In person
