Job DescriptionPosition: Accounts & Payroll ExecutiveDepartment: Finance & AccountsReporting To: Finance Manager / Hospital AdministratorJob Summary
The Accounts & Payroll Executive is responsible for managing the hospital’s financial transactions, maintaining accurate accounting records, processing employee payroll, and ensuring statutory compliance. The role involves handling billing reconciliations, vendor payments, salary processing, and financial reporting to support smooth financial operations of the hospital.
Key Responsibilities1. Accounts Management
- Maintain and update daily financial transactions of the hospital.
- Handle Accounts Payable and Accounts Receivable.
- Process vendor invoices, purchase bills, and payment vouchers.
- Maintain ledger entries and reconcile bank statements.
- Monitor departmental expenses and budget utilization.
- Ensure accurate posting of financial entries in the accounting system (Tally / ERP / HIS).
2. Payroll Management
- Process monthly payroll for all hospital staff including doctors, nurses, technicians, and administrative employees.
- Calculate salaries, incentives, overtime, deductions, and reimbursements.
- Maintain employee salary records and payroll database.
- Generate payslips and salary statements.
- Coordinate with HR for employee attendance, leave records, and salary revisions.
3. Statutory Compliance
- Ensure compliance with statutory requirements including:
- PF (Provident Fund)
- ESI (Employee State Insurance)
- Professional Tax
- TDS
- Income Tax
- Prepare and file statutory returns within deadlines.
- Maintain records required for audits and inspections.
4. Hospital Billing Reconciliation
- Reconcile IPD and OPD billing collections with accounts.
- Verify insurance / TPA payment entries.
- Track pending payments from insurance companies and corporate clients.
- Ensure accurate revenue reporting.
5. Financial Reporting
- Prepare monthly financial reports including:
- Salary statements
- Expense reports
- Cash flow reports
- Assist in preparation of monthly and annual financial statements.
- Support internal and external audits.
6. Vendor & Payment Management
- Maintain vendor master records.
- Process vendor payments as per hospital policy.
- Maintain purchase and payment documentation.
Qualifications
- Bachelor’s Degree in Commerce (B.Com / M.Com) or Finance.
- Certification in Accounting / Tally / GST preferred.
Experience
- 2–5 years of experience in accounts and payroll.
- Preference for candidates with hospital or healthcare industry experience.
Required Skills
- Knowledge of Payroll processing and statutory compliance.
- Proficiency in Tally, Excel, and Hospital Management Software.
- Understanding of hospital billing systems.
- Strong numerical and analytical skills.
- Good communication and documentation skills.
- High level of confidentiality and integrity.
Working Conditions
- Work location: Hospital premises.
- Working hours as per hospital administration policies.
- May be required to assist during audits and financial closing periods.
Key Performance Indicators (KPIs)
- Accuracy in payroll processing.
- Timely statutory compliance filing.
- Error-free financial records.
- Efficient vendor payment management.
- Proper reconciliation of hospital billing revenue.
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
