Qualification :
Must have: PG in Materials/Supply Chain (MBA/PGDM), certifications (CIPS/ISM) preferred
Purpose of the Role
- Ensure uninterrupted supply of materials and services at the right quality, cost, and time as per project/customer requirements.
- Streamline and lead the entire Purchasing and Stores function with robust processes and controls.
- Drive planning, sourcing, ordering, expediting, delivery, and returns management.
- Maintain tight control on logistics coordination and inventory levels to support project timelines.
Key Responsibility Areas (KRAs)
- Set up and standardize end-to-end Purchasing processes with clear SOPs.
- Streamline the Purchasing department for speed, accuracy, and compliance.
- Implement binning systems for accurate identification and traceability.
- Identify, evaluate, and develop vendors; build a reliable vendor base for key categories with periodic performance reviews.
- Initiate and release purchase orders based on BOMs entered by the technical team; ensure PO accuracy and approvals.
- Conduct/combine with QC the incoming quality checks; accept/reject materials as per specifications and handle NCR closures with suppliers.
- Enter and maintain accurate order details (vendors, quantities, pricing, lead times) in the ERP.
- Keep updated records of purchases, delivery schedules, GRNs, invoices, and credit notes.
- Prepare periodical purchase reports including cost analyses, compliance to budgets, and savings tracking.
- Monitor stock levels; set and maintain reorder points, safety stocks; trigger replenishment as needed.
- Oversee inventories: ordering, shelf placement, removal of expired/unused items; maintain accurate logs and traceability.
- Optimize inventory by utilizing available/slow-moving materials, scrapping obsolete stock appropriately, and freeing space for new requirements.
- Coordinate with stores staff to ensure proper storage, FIFO, 5S, and easy retrieval of materials.
- Conduct periodic audits/cycle counts to reconcile stocks and ensure availability and data accuracy.
- Ensure customized packaging as per TD/BD provided standards; verify packaging, labelling, branding, and documentation.
- Build and maintain strong supplier relationships; negotiate best value (price, quality, delivery, payment terms, warranties).
- Support customer relationship needs from a materials/dispatch standpoint; ensure proactive communication on material readiness and dispatches.
- Manage returns (RMA) and replacements with suppliers; minimize returns through preventive actions.
- Monthly cross-check and reconcile courier/logistics bills; submit variance report to F&A.
- Ensure compliance with applicable policies and statutory requirements (GST documentation, e-way bills, vendor onboarding/KYC).
- Risk management: develop alternate sources, reduce single-sourcing, and drive lead-time reduction initiatives.
- Continuous improvement: drive Kaizens in purchasing, digitization, and analytics for better forecast accuracy and on-time delivery.
Job Requirements
- Service-oriented mindset toward internal teams and external partners.
- Quick, proactive response to purchase and material requests.
- Strong vendor sourcing, evaluation, and negotiation capabilities.
- Hands-on experience with purchasing/ERP software and e-procurement tools.
- Solid understanding of supply chain procedures, Incoterms, taxation basics (GST), and documentation.
- Flexibility and ability to work under tight timelines.
- Data-driven decision making; ability to present insights and reports clearly.
Technical Skills on the Job
- Fluency with ERP systems (e.g., SAP, Oracle, Odoo, Zoho, Tally) and MRP processes.
- Advanced MS Office skills (Excel, PowerPoint, Word); strong in spreadsheets and analytics.
- Vendor development, cost analysis, PPV tracking, and basic contract management.
Pay: ₹25,000.00 - ₹40,000.00 per month
Work Location: In person
