Job Title:
Executive Assistant
Department:
Administration / Management
Reports To:
Director
Job Summary:
The Executive Assistant provides high-level administrative and operational support to the Director. The role requires excellent organizational skills, discretion, professionalism, and the ability to manage multiple priorities while ensuring the smooth functioning of executive office operations.
Key Responsibilities: Executive Support
- Manage the executive's calendar, appointments, meetings, and travel arrangements.
- Prioritize and coordinate daily schedules to ensure efficient time management.
- Screen calls, emails, and correspondence, responding where appropriate.
- Prepare agendas, presentations, reports, meeting minutes, and other business documents.
- Draft professional emails, letters, and official communications.
Coordination & Communication
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Coordinate meetings, conferences, and business events.
- Follow up with department heads on action items and project updates.
- Maintain effective communication across all departments.
Administrative Management
- Maintain confidential records, files, and documentation.
- Organize and maintain digital and physical filing systems.
- Track important deadlines, approvals, and commitments.
- Handle expense reports, reimbursements, and basic office administration.
Project & Task Management
- Monitor ongoing projects and ensure timely completion of assigned tasks.
- Prepare MIS reports, dashboards, and status updates for management.
- Coordinate cross-functional initiatives as directed by the executive.
- Conduct basic research and compile information for decision-making.
Confidentiality & Compliance
- Handle sensitive information with complete confidentiality.
- Ensure compliance with company policies and standard operating procedures.
- Support management during audits, board meetings, and strategic initiatives.
Required Qualifications
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- MBA or equivalent qualification is preferred.
Experience
- 3–4 years of experience as an Executive Assistant, Executive Secretary, or in a similar administrative role.
- Experience supporting senior management in a corporate or manufacturing environment is preferred.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to handle confidential information with discretion.
- Excellent follow-up and coordination skills.
- Strong problem-solving and decision-making abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience with ERP systems and document management tools is an advantage.
- Ability to multitask and work under pressure.
- Professional etiquette and interpersonal skills.
Salary
- Anywhere between Rs 25,000/- to 30.000/
Others
Pay: ₹300,000.00 - ₹360,000.00 per year
Ability to commute/relocate:
- Bhopal, Madhya Pradesh (Bhopal): Reliably commute or planning to relocate before starting work (Preferred)
Education:
Experience:
- Executive Assistant: 2 years (Preferred)
Work Location: In person
