Executive Assistant / Secretary
WovV Technologies | Mumbai (Work From Home)
About WovV Technologies
WovV Technologies (WovVTech) is a global AI-first SaaS and technology company headquartered in Dubai, building intelligent software platforms that help enterprises digitize operations, automate workflows, and make data-driven decisions. Since our inception in 2016, we have been empowering businesses across 50+ countries with cutting-edge AI-powered products and enterprise technology solutions.
Our mission is simple: Build technology that makes businesses more productive, efficient, and intelligent.
Today, WovVTech's solutions are deployed across 3,000+ locations worldwide, serving leading enterprises in Shopping Centres, Retail, Airports, Banking, Healthcare, Real Estate, Entertainment, Hospitality, Oil & Gas, and other industries. We work with global enterprises to solve complex operational challenges using Artificial Intelligence, Cloud Computing, Analytics, Automation, and Open APIs.
What We Build
Our portfolio of enterprise SaaS products includes:
· WovVRA – AI-powered Revenue Assurance & Daily Sales Automation
· WovVMaps – Indoor Mapping, Navigation & Location Intelligence
· OKEN – White-labelled Customer Experience, Loyalty & Engagement Platform
· WovVLease – Lease & Commercial Management Platform
· WovVBI – Business Intelligence & Executive Dashboards
· WovVXM – Experience Management (CX, NPS & Feedback)
· WovVIA – Inspection & Audit Platform
· WovV360 – Tenant & Enterprise Communication Platform
· WovVVideo – AI-powered Video Analytics using CCTV
· Multiple AI agents and enterprise automation solutions built on our AI-first technology platform.
Why Join WovVTech?
At WovVTech, you'll work on products that solve real-world business problems at global scale. We combine the agility of a fast-growing technology company with the opportunity to work on enterprise-grade platforms used by some of the world's leading organizations.
You'll have the opportunity to:
· Build AI-first enterprise products used globally
· Work with modern technologies including AI, Machine Learning, Cloud, Mobile, Analytics and Automation
· Collaborate with talented engineers, designers, product managers and business leaders
· Take ownership from idea to deployment
· Learn continuously through challenging projects across multiple industries
· Contribute to products that directly impact millions of consumers and thousands of businesses worldwide
Our Culture
We believe in ownership, innovation, customer obsession, continuous learning, and delivering excellence. Our teams are encouraged to think like entrepreneurs, challenge conventional approaches, and build products that create measurable business value.
We foster an environment where talented individuals can grow quickly, take responsibility, experiment with new ideas, and make a meaningful impact from day one.
Global Presence
· Headquarters: Dubai, UAE
· Global team across multiple countries
· Customers in 50+ countries
· Hybrid, remote, and on-site opportunities depending on the role.
About the Role
We're looking for an Executive Assistant / Secretary for our Mumbai location. This role supports the CEO with sophisticated calendar management, administrative coordination, and stakeholder communication. Freshers with strong communication skills are welcome to apply.
What You'll Own
1. Provide sophisticated calendar management for the CEO.
2. Work closely with the CEO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
3. Assist in coordinating the agenda of senior management team meetings. Prepare an account of the meetings and designate and follow up on assigned action items.
4. Provide a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
5. Executive Support & Calendar Management
Administrative Tasks & Documentation
1. Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organisation, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
2. Draft correspondence and other documentation to the CEO's specification.
3. Work on project tracking and be open to taking up varied tasks.
Stakeholder & Financial Coordination
1. Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity, and awareness to all stakeholders in relation to duties undertaken.
2. Coordinate with bankers for various queries and resolutions.
What We're Looking For
1. Proven prior experience as Executive Assistant or similar role (freshers with relevant training are welcome).
2. Strong verbal and written communication skills in English.
3. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and email communications.
4. Thrives in an intense, do-it-yourself, start-up environment.
5. Ability to work well within a cross-functional team environment and diverse communities.
6. Ability to switch gears at a moment's notice.
7. Exceptional organisational skills and impeccable attention to detail.
8. Make appropriate, informed decisions regarding priorities and available time.
9. Able to maintain a high level of integrity and discretion in handling confidential information.
Details Required:
Hit reply with the details as required in the email ([email protected]) and send in your CVs
1. Total Experience
2. Relevant Experience - Relevant is the experience in months for the position & skill which you are applying for.
3. Current CTC
4. Expected CTC
5. Earliest date of joining
6. Notice Period
7. Current Location
8. SSC, HSC and Graduation Grades
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: Hybrid remote in Mumbai, Maharashtra (Mumbai)
