The Admin Executive (Warehouse) is responsible for managing, organizing, and controlling all preschool supplies, learning materials, furniture, and inventory to ensure smooth daily operations of Kidzonia Preschool. The role ensures that all materials required for classrooms, activities, and events are available, safe, and well-maintained.
Maintain accurate records of all preschool inventory including toys, learning materials, stationery, furniture, uniforms, and cleaning supplies
Receive, inspect, label, and store incoming materials properly
Issue materials to classrooms and departments as per approved requests
Monitor stock levels and inform management of low or fast-moving items
Conduct periodic physical stock verification and reconcile discrepancies
Assist in raising purchase requisitions for required materials
Coordinate with vendors for deliveries and follow up on pending orders
Verify invoices and delivery notes against received goods
Maintain inventory registers, stock movement logs, and warehouse records
Ensure proper filing of purchase orders, invoices, and delivery challans
Update inventory data in manual or digital systems regularly
Ensure safe storage of materials, especially child-safe toys and supplies
Maintain cleanliness and organization of the warehouse area
Follow preschool safety, hygiene, and quality standards
Report damaged, expired, or unsafe items immediately
Coordinate with teachers and admin staff for timely supply distribution
Support school events, activity days, and celebrations with required materials
Assist in annual audits and inspections related to inventory
Good organizational and inventory management skills
Basic computer knowledge (MS Excel, inventory software)
Attention to detail and accuracy
Ability to work independently and as part of a team
Good communication and coordination skills
Minimum: High School / Diploma (Bachelor’s degree preferred)
1–3 years of experience in warehouse or inventory administration
Experience in schools, preschools, or child-centric environments is an advantage
Trustworthy and responsible
Child-friendly and safety-conscious
Well-organized and proactive
Ability to handle multiple tasks efficiently
