Job Summary:
We are looking for an experienced and detail-oriented Accounts & Purchase Executive to handle day-to-day purchase activities along with accounting and vendor-related responsibilities. The candidate will be responsible for procurement, vendor coordination, purchase documentation, invoice verification, accounting entries, and coordination with the Accounts, Stores, Garage, Fleet, and Operations teams.
Accounts & Vendor Management
- Verify supplier invoices against Purchase Orders, quotations, delivery challans, and goods received records.
- Check invoice quantities, rates, GST, discounts, freight, and other applicable charges.
- Pass purchase and expense-related accounting entries in the accounting/ERP system.
- Maintain vendor ledgers and accounts payable records.
- Reconcile vendor statements and resolve discrepancies.
- Coordinate with vendors regarding outstanding invoices and payment status.
- Prepare documents and details required for vendor payments.
- Coordinate with the Accounts/Finance team for timely processing of payments.
- Maintain proper documentation for GST and other statutory requirements related to purchases.
- Assist in monthly closing activities and purchase-related reconciliations.
- Maintain records of expenses related to vehicle maintenance, repairs, spare parts, fuel, transportation, and other operational purchases.
- Reporting & Coordination
- Prepare daily/weekly/monthly purchase and vendor outstanding reports.
- Monitor pending Purchase Orders and supplier deliveries.
- Track purchases against approved budgets wherever applicable.
- Maintain proper filing of purchase and accounting documents.
- Assist management with purchase cost analysis and vendor comparison.
- Ensure compliance with company purchase and accounting procedures.
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Experience:
- Accounts & Purchase: 2 years (Required)
Work Location: In person
