Venue & Hotel Management
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Identify, evaluate, and shortlist hotels, convention centres, and event venues based on event requirements.
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Liaise with hotels and venue partners for availability, proposals, site inspections, and commercial negotiations.
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Negotiate room rates, venue rentals, food & beverage packages, meeting spaces, and contractual terms to achieve the best commercial value.
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Coordinate with venue teams on event layouts, logistics, banquet operations, and guest requirements.
Vendor Management
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Source, evaluate, onboard, and manage event vendors including AV, production, branding, fabrication, internet, registration, gifting, transport, and hospitality partners.
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Negotiate commercial terms, service levels, and deliverables with vendors.
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Build and maintain long-term relationships with preferred vendors and suppliers.
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Ensure vendor performance, quality standards, and timely delivery of services.
Budgeting & Commercial Management
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Prepare detailed event budgets and monitor expenses throughout the planning lifecycle.
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Track venue and vendor costs to ensure adherence to approved budgets.
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Support event P&L management by identifying cost-saving opportunities without compromising delegate experience.
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Review quotations, purchase orders, invoices, and payment schedules.
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Ensure commercial documentation and contracts are completed accurately.
Event Operations
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Coordinate with internal teams to understand event requirements and operational needs.
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Support end-to-end event planning from venue finalization through on-site execution.
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Conduct venue recce and coordinate with hotel operations teams before and during events.
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Manage venue-related issue resolution during event execution.
Reporting & Documentation
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Maintain venue and vendor databases with commercial history and negotiated rates.
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Prepare comparison sheets, commercial evaluations, and vendor recommendation reports.
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Maintain contracts, SLA documents, and event commercial records.
