The Procurement Coordinator works independently to support and optimize procurement operations by updating procurement systems, coordinating approvals, and ensuring effective control of procurement activities. This role manages daily procurement-related tasks, supports sourcing and finance teams globally, and helps drive operational efficiency across Source-to-Pay processes. The position requires strong analytical capabilities, system expertise, stakeholder management, and a continuous improvement mindset to ensure timely, accurate, and compliant procurement execution.
Key Responsibilities
- Support global procurement operations, including procurement approvals, supplier data management, catalog management, and payment-related activities.
- Manage Purchase Requisition (PR) and Purchase Order (PO) approvals, ensuring timely and compliant processing across regions.
- Validate supplier information to confirm suppliers are approved within Cummins systems or escalate when required.
- Review and validate commodity codes to ensure accurate spend categorization and alignment with procurement categories.
- Verify PR/PO structure, including line-item setup, pricing, descriptions, and supporting quotations.
- Ensure competitive bidding requirements are met by validating quote compliance for purchases above defined thresholds.
- Approve or reject PR/PO requests and provide corrective feedback when necessary.
- Coordinate supplier catalogue creation and maintenance in procurement platforms such as ARIBA.
- Proactively engage suppliers to maintain accurate supplier records and obtain required documentation.
- Support supplier onboarding, supplier contract administration, and documentation management.
- Lead identification and resolution of supplier invoice and payment-related issues.
- Prepare and maintain sourcing event documentation and contract records.
- Support supplier quality initiatives in collaboration with supplier quality engineers and category teams.
- Act as liaison between procurement, sourcing, finance, suppliers, and other internal stakeholders.
- Coordinate health, safety, and environmental awareness activities related to procurement operations.
- Participate in project teams to support implementation of process or system changes.
- Communicate with suppliers and internal stakeholders to ensure project deliverables are completed within agreed timelines.
- Generate analytics, dashboards, and reports using business systems and process tools.
- Ensure data integrity across procurement systems and identify opportunities for process improvement.
- Drive continuous improvement initiatives by identifying inefficiencies and implementing better workflows.
- Perform additional tasks as assigned to support business objectives.
Skills & Competencies
Core Competencies
- Drives Results – Consistently achieves high-quality outcomes, even under pressure.
- Plans and Aligns – Prioritizes effectively to meet commitments and organizational goals.
- Action Oriented – Takes initiative with urgency and ownership.
- Collaborates – Builds strong partnerships and supports team success.
- Communicates Effectively – Clearly conveys information to varied audiences.
- Customer Focus – Delivers customer-centric and business-aligned solutions.
- Ensures Accountability – Holds self and others responsible for commitments.
- Being Resilient – Adapts effectively to change and setbacks.
- Values Differences – Appreciates diverse perspectives and cultures.
- Organizational Savvy – Navigates complex organizational processes effectively.
Functional Competencies
- Strong understanding of procurement ethics, policies, procedures, and compliance requirements.
- Knowledge of procurement systems and workflows, including PO, payment, supplier, engineering release, and quality systems.
- Strong system orientation with ability to troubleshoot procurement system issues.
- Data analytics and reporting capabilities with ability to derive actionable insights.
- Data visualization skills using dashboards and reporting tools.
- Strong analytical and problem-solving skills.
- Excellent global stakeholder management and supplier communication.
- Continuous improvement mindset with focus on automation and process optimization.
Technical Skills
- Advanced proficiency in Microsoft 365 , especially Excel.
- Hands-on experience with Advanced Excel, VBA Macros, and Power BI .
- Experience in Power Automate is preferred.
- Experience with procurement and ERP systems such as ARIBA, SAP, Oracle, BMS, and DBS .
- Ability to generate reports and perform system-based analytics.
Experience
- Minimum 4+ years of relevant experience in Procurement, Supply Chain, or Source-to-Pay operations.
- Experience in Indirect Procurement preferred.
- Hands-on experience in:
- Supplier onboarding and qualification
- Supplier contracts and documentation
- Catalogue management
- Indirect PO management
- Invoice/payment issue resolution
- Strong knowledge of end-to-end Source-to-Pay (S2P) processes, including supplier qualification, onboarding, contract management, procurement execution, and payment cycles.
- Prior experience using supply chain or procurement systems is preferred.
- Experience working with global teams and cross-functional stakeholders is highly desirable.
Work Location & Schedule
- Location: IOC – Pune, India
- Working Mode: Hybrid
- Shift Timing: Night Shift (US Shift) – 5:00 PM to 2:00 AM IST
- Holiday Calendar: US/UK Site Holidays Applicable
Qualifications
- High school diploma, secondary education certificate, or equivalent experience required.
- Bachelor’s degree or equivalent preferred, ideally in Supply Chain, Procurement, Business Administration, or related field.
- Strong written and verbal communication skills in English preferred.
- Spanish reading and speaking skills are an added advantage.
- This role may require compliance with export controls or sanctions regulations.
Job Purchasing
Organization Cummins Inc.
Role Category On-site with Flexibility
Job Type Office
ReqID 2430834
Relocation Package No
100% On-Site No
