We are seeking a proactive and organized Office Executive to manage day-to-day administrative operations and support overall office efficiency. The candidate will be responsible for office coordination, documentation, client communication, tender application processes, record management, and providing administrative support to management and various departments.
Key ResponsibilitiesAdministrative & Office Management
- Manage daily office operations and ensure smooth workflow.
- Handle incoming and outgoing correspondence, emails, courier services, and telephone calls.
- Maintain office records, files, documents, and databases in both physical and digital formats.
- Coordinate meetings and appointments when required.
- Manage office supplies, inventory, and vendor coordination.
- Ensure proper maintenance of office equipment and facilities.
- Support management in administrative and operational activities.
Documentation & Coordination
- Prepare, draft, format, and maintain official documents, letters, reports, presentations, and MIS reports.
- Maintain proper documentation and filing systems for all projects, contracts, and office records.
- Coordinate with clients, vendors, consultants, government departments, and other stakeholders.
- Follow up on pending tasks, approvals, and documentation requirements.
- Maintain confidentiality of company information and records.
Tender Management
- Monitor government and private e-procurement portals on a daily basis for relevant opportunities.
- Identify suitable tenders and share details with management for review.
- Prepare, compile, and submit tender documents within stipulated timelines.
- Coordinate with internal teams for collection of technical, financial, and compliance-related documents.
- Upload bids on e-tendering portals and ensure error-free submission.
- Manage Digital Signature Certificates (DSC) and tender-related registrations.
- Maintain records of tender submissions, bid status, corrigenda, and correspondence.
- Track tender results and coordinate post-bid activities, clarifications, presentations, and document submissions.
- Handle GeM portal registrations, bid participation, catalogue updates, and related activities, where applicable.
Accounts & Compliance Support
- Assist in invoice preparation, payment follow-ups, and basic accounting documentation.
- Maintain statutory, compliance, and company records.
- Coordinate with accountants, auditors, and consultants for documentation requirements.
- Support HR and payroll-related administrative activities as required.
Required Qualifications
- Bachelor's Degree in Business Administration, Commerce, Management, or a related field.
- 1–3 years of experience in office administration, operations, or tender management.
- Fresh graduates with strong administrative and computer skills may also apply.
Required Skills
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Good knowledge of internet applications, email correspondence, and document management.
- Experience in handling government and private tender submissions.
- Familiarity with GeM, CPPP, and state e-tender portals will be an advantage.
- Strong documentation, organizational, and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to work independently and meet strict deadlines.
- Attention to detail and strong problem-solving abilities.
Preferred Qualifications
- Experience in government procurement, bidding, or contract administration.
- Knowledge of Digital Signature Certificates (DSC) and e-procurement systems.
- Basic understanding of accounting and compliance documentation.
Pay: ₹10,000.00 - ₹15,000.00 per month
Work Location: In person
