Department: Management / Administration
Location: Jaipur, Rajasthan
Employment Type: Full-Time
Reporting To: Managing Director (MD)
Job Summary
We are seeking a highly organized, proactive, and professional Personal Assistant to support the Managing Director in day-to-day business operations. The ideal candidate should possess excellent communication, coordination, and time management skills while maintaining the highest level of confidentiality.
Key Responsibilities
- Manage the MD's daily calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record Minutes of Meeting (MOM).
- Screen phone calls, emails, and correspondence on behalf of the MD.
- Draft professional emails, letters, reports, presentations, and other business documents.
- Coordinate with department heads and ensure timely follow-up on assigned tasks.
- Monitor deadlines, track action items, and provide regular updates to the MD.
- Arrange domestic travel, hotel bookings, and event logistics.
- Handle confidential documents and sensitive information with complete discretion.
- Maintain records, files, and management reports in an organized manner.
- Assist in preparing presentations, MIS reports, and management dashboards.
- Coordinate with vendors, clients, business associates, and external stakeholders.
- Organize board meetings, management meetings, and special events as required.
- Perform other administrative and executive support duties assigned by the MD.
Required Qualifications
- Bachelor's Degree in Business Administration, Commerce, Management, or any relevant discipline.
- MBA will be an added advantage.
Experience
- 3–4 years of experience as a Personal Assistant, Executive Assistant, or Secretary to senior management.
- Experience working directly with Directors/Managing Directors is preferred.
Required Skills
- Excellent verbal and written communication in English and Hindi.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent drafting and documentation skills.
- Strong follow-up and coordination capabilities.
- Professional etiquette and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- High level of integrity and confidentiality.
- Smart, presentable, and professional personality.
Preferred Skills
- Experience in handling corporate events and meetings.
- Knowledge of travel management and itinerary planning.
- Ability to prepare presentations and MIS reports.
- Familiarity with ERP/CRM software is an advantage.
Key Competencies
- Time Management
- Problem Solving
- Decision Support
- Coordination & Follow-up
- Attention to Detail
- Confidentiality
- Professionalism
- Adaptability
Salary
- No Bar for the Right Candidate
Working Days
Pay: ₹35,000.00 - ₹40,000.00 per month
Benefits:
Work Location: In person
