1. Statement of Work (SOW) Management
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Draft and prepare Statements of Work (SOWs) based on project requirements, scope, deliverables, and timelines.
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Coordinate with hiring managers and finance teams to gather required inputs for SOW creation.
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Ensure SOWs include accurate cost estimates, billing structures, milestones, and payment terms.
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Track SOW approvals, revisions, and renewals.
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Maintain a centralized repository of all approved SOW documents.
2. Financial & Resource Tracking
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Create and maintain project finance trackers to monitor:
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Budget allocation
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Actual spend vs forecast
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Vendor costs
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Resource utilization
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Update trackers regularly to reflect project financial status and budget consumption.
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Identify and flag budget variances or potential overspending.
3. Cross-Team Coordination
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Support teams under the hiring manager by consolidating project financial data.
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Act as a coordination point between:
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Finance team
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Hiring manager (Direct reporting)
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Ensure consistent financial reporting and documentation standards across teams.
4. Reporting & Dashboard Management
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Prepare weekly or monthly financial reports for leadership.
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Maintain dashboards showing:
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SOW status (draft / approved / expired)
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Budget utilization
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Provide insights to help the hiring manager track project financial health.
5. Compliance & Documentation
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Ensure SOWs and financial documentation comply with internal finance policies and procurement guidelines.
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Maintain proper documentation for audit and financial governance purposes.
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Track contract expiration dates and renewal timelines.
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Improve tracking workflows using tools like:
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Microsoft Excel
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Microsoft SharePoint
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Automate reporting where possible.
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A simple SOW template
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A Project Finance Tracker template (Excel structure)
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A weekly reporting dashboard format
