Job Summary
The Accounts & Administration Executive will be responsible for managing day-to-day accounting, office administration, statutory documentation, sales coordination, and operational support. The role requires a proactive individual who can ensure smooth back-office operations while coordinating with customers, vendors, logistics partners, and the Singapore headquarters.
Key Responsibilities
Accounts & Finance
* Prepare sales invoices, quotations, purchase orders, and delivery documents.
* Record purchase, sales, expenses, receipts, and payments in the accounting system.
* Follow up with customers for outstanding payments.
* Process vendor invoices and coordinate payments.
* Maintain petty cash and bank records.
* Perform bank reconciliations.
* Coordinate with Chartered Accountant for GST, TDS, and statutory compliance.
* Prepare monthly financial and MIS reports.
Administration
* Manage office administration and day-to-day operations.
* Maintain office assets, records, and inventory.
* Coordinate travel bookings, courier services, and office purchases.
* Handle employee attendance, leave records, and reimbursement documentation.
* Maintain contracts, agreements, and company records.
Sales Coordination
* Prepare quotations and sales orders.
* Maintain customer database and CRM.
* Coordinate order processing, dispatch, and delivery schedules.
* Track customer enquiries and order status.
* Support the sales team with documentation and reporting.
Operations Support
* Coordinate with logistics partners and warehouses.
* Maintain stock and inventory records.
* Assist in product registration and compliance documentation.
* Coordinate with the Singapore office for operational activities.
Customer Service
* Respond to customer emails and phone calls.
* Handle warranty claims, returns, and replacements.
* Maintain customer complaint records and ensure timely resolution.
Qualification
* B.Com / M.Com / MBA (Finance)
* 3–5 years of experience in Accounts & Administration.
* Experience in a trading, distribution, or technology company is preferred.
Pay: Up to ₹40,000.00 per month
Work Location: In person
