Business Operations Executive – Finance & Administration
Location: New Delhi, India (On-site)Employment Type: Full-time
About QubeLabs
QubeLabs is building the next generation of Enterprise AI Systems that transform workforce operations and intelligence for the financial services industry that combine conversational AI, agentic workflow automation, proprietary language models and enterprise intelligence to transform how financial services operate.
Our product “QubeLabs Workmate” is purpose-built for banks, NBFCs, MFIs, wealth management firms, insurance companies and fintechs across India and Europe to improve enterprise efficiency, productivity and customer experiences at scale.
As we continue to scale, we are looking for a highly organized, detail-oriented and proactive Administrative Executive to support our finance, administration and corporate operations.
Role Overview
The Administrative Executive will play a critical role in ensuring the smooth day-to-day functioning of the organization by managing office administration, basic accounting, secretarial support, statutory documentation and executive coordination.
The ideal candidate is highly dependable, possesses strong organizational and communication skills, and enjoys working in a fast-paced technology startup environment.
Key Responsibilities
Finance & Basic Accounting
- Maintain day-to-day accounting records and bookkeeping.
- Process vendor invoices, purchase orders and expense reimbursements.
- Prepare payment requests and coordinate with banks for routine transactions.
- Assist in accounts payable and accounts receivable reconciliation.
- Maintain petty cash records and expense statements.
- Coordinate with external Chartered Accountants for GST, TDS, Income Tax and statutory filings.
- Prepare management reports, MIS and basic financial summaries.
- Maintain accounting records using ERP/accounting software such as Tally, Zoho Books or similar platforms.
Secretarial & Compliance Support
- Maintain statutory records, agreements and corporate documentation.
- Coordinate board meetings and prepare meeting agendas, minutes and resolutions.
- Maintain company registers, licenses and compliance records.
- Support incorporation, regulatory filings and liaison with external consultants.
- Track compliance deadlines and statutory submissions.
- Maintain confidentiality of financial and legal documents.
Office Administration
- Oversee daily office operations and administrative activities.
- Coordinate with facility management, housekeeping and office vendors.
- Manage procurement of office supplies, IT assets and consumables.
- Maintain inventory and asset registers.
- Coordinate travel bookings, accommodation and logistics for employees and visitors.
- Support onboarding and administrative formalities for new employees.
- Maintain office records, documentation and filing systems.
Executive Support
- Manage calendars, meetings and appointments for leadership.
- Prepare presentations, reports, business correspondence and internal communications.
- Coordinate internal meetings and maintain action trackers.
- Organize company events, leadership meetings and client visits.
- Support cross-functional coordination across finance, HR, legal and business teams.
Vendor & Administrative Coordination
- Manage vendor onboarding and documentation.
- Coordinate vendor contracts, renewals and invoices.
- Track service agreements and office maintenance contracts.
- Build effective relationships with banks, auditors, consultants and service providers.
Qualifications
Education
- MBA or Postgraduate Degree from a Premier Business School, or
- ACA (Associate Chartered Accountant) from the Institute of Chartered Accountants of India.
A Bachelor's degree in Commerce, Business Administration, Finance or Accounting with excellent academic credentials may also be considered.
Experience
- 2–4 years of relevant experience.
- Mandatory experience in B2B SaaS, FinTech or technology-enabled service companies.
- Experience working in high-growth startups or technology companies will be preferred.
Required Skills
Finance & Administration
- Basic Accounting
- Bookkeeping
- GST & TDS fundamentals
- Vendor Management
- Office Administration
- Secretarial Coordination
- Documentation Management
- MIS Reporting
- Purchase & Expense Management
Technical Skills
Proficiency in:
- Microsoft Excel, Word and PowerPoint
- Google Workspace
- Tally, Zoho Books or equivalent accounting software
- ERP systems
- Document management tools
Experience with HRMS and project management tools will be an added advantage.
Personal Attributes
- Exceptional organizational and time management skills.
- High attention to detail and accuracy.
- Strong verbal and written communication skills.
- Professional, ethical and trustworthy.
- Ability to handle confidential information with discretion.
- Self-driven with a strong sense of ownership and accountability.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Positive attitude with a service-oriented mindset.
What Success Looks Like
Within the first year, you will:
- Establish efficient administrative and accounting processes.
- Ensure timely financial documentation and statutory compliance support.
- Maintain seamless office operations with minimal supervision.
- Improve operational efficiency through process standardization and documentation.
- Provide reliable executive and administrative support to leadership.
- Build a well-organized, compliant and scalable administrative function that supports QubeLabs' continued growth.
Why Join QubeLabs?
- Be part of one of India's emerging Enterprise AI companies building next-generation AI systems.
- Work directly with founders and senior leadership.
- Gain exposure to finance, legal, operations and corporate governance in a fast-growing technology company.
- Enjoy significant ownership, learning opportunities and career progression.
- Contribute to building AI products for leading financial institutions across India and Europe.
Preferred Candidate Profile
- Graduate from a Premier Business School or ACA qualification.
- Strong analytical and administrative capabilities.
- Excellent command of written and spoken English.
- Professional demeanor with strong interpersonal skills.
- Comfortable working in a startup environment with evolving responsibilities.
- High standards of integrity, confidentiality and execution excellence.
QubeLabs is an equal opportunity employer committed to fostering an inclusive workplace where innovation, collaboration and excellence thrive.
Pay: ₹50,000.00 - ₹75,000.00 per month
Benefits:
- Paid sick time
- Provident Fund
Work Location: In person
