About Kaur Infrastructure Manufacturing Co.
Kaur Infrastructure Manufacturing Co. is a growing furniture manufacturing company based in Ludhiana, Punjab. We specialize in designing and manufacturing high-quality furniture solutions for commercial, institutional, industrial, and residential projects. Our focus on quality, innovation, operational excellence, and customer satisfaction has established us as a trusted name in the industry.
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to the Managing Director (MD) who can provide executive-level administrative support, manage critical business operations, and coordinate with internal and external stakeholders. This is a high-visibility role requiring professionalism, confidentiality, exceptional organizational skills, and the ability to work in a fast-paced environment.
IMPORTANT – READ BEFORE APPLYINGPortfolio Submission is Mandatory.
This is a portfolio-based hiring process.- Share your CV and portfolio on "[email protected]"
Your application will be evaluated primarily on your work sample portfolio, not just your resume.
Applications submitted without a portfolio will be automatically rejected.
Your portfolio must include actual work samples of the following:
- Executive MIS Reports (Mandatory)
- Business / Management Dashboards (Mandatory)
- Domestic & International Travel Itineraries (Mandatory)
- Travel Planning Documents & Expense Reports (Mandatory)
- Professional PowerPoint Presentations
- Minutes of Meeting (MoM)
- Executive Reports
- Professional Email Drafts
- Excel Reports & Trackers
- Calendar Management Samples
- Business Documentation
Applications missing the mandatory MIS reports, dashboards, or travel documentation will not be considered.
Selection Process
- Submit your Resume and Work Sample Portfolio.
- The Hiring Team will review your portfolio based on quality, professionalism, business communication, analytical ability, documentation standards, and executive support capabilities.
- Only shortlisted candidates will be contacted for the final interview with the Managing Director.
No preliminary interviews will be conducted before portfolio evaluation.
Key Responsibilities
- Manage the Managing Director's calendar, meetings, appointments, and daily schedule.
- Coordinate internal and external meetings, conferences, and executive events.
- Prepare and maintain Executive MIS Reports.
- Design, update, and present Business Dashboards and KPI reports.
- Prepare executive reports, presentations, and business summaries.
- Draft professional emails, letters, business correspondence, and confidential documents.
- Plan and coordinate domestic and international travel, including flights, hotels, transportation, visa documentation, itineraries, and travel expense management.
- Record Minutes of Meeting (MoM) and monitor follow-up actions.
- Coordinate with departments, vendors, clients, consultants, and senior leadership.
- Conduct business research and prepare executive briefing notes.
- Track business priorities, projects, and deadlines.
- Maintain confidential executive records and documentation.
- Support strategic initiatives and operational planning.
- Assist in preparing reports for board meetings and management reviews.
- Ensure smooth day-to-day functioning of the Managing Director's office.
Required Qualifications
- Bachelor's Degree in Business Administration, Commerce, Management, or a related field.
- 2–8 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or a similar executive support role.
- Fresh candidates with exceptional, relevant portfolios may also be considered.
- Excellent written and verbal communication skills in English.
- Strong organizational, planning, and multitasking abilities.
- Portfolio Requirements (Mandatory)
Your portfolio should demonstrate your practical experience and must include:
- Executive MIS Reports
- Business Dashboards
- KPI Dashboards
- Executive Excel Dashboards
- Domestic Travel Itineraries
- International Travel Itineraries
- Travel Expense Reports
- Business Presentations
- Executive Reports
- Minutes of Meeting (MoM)
- Professional Email Drafts
- Calendar Management Samples
- Executive Trackers
- Project Coordination Documents
- Business Proposals (if available)
Applications without a work sample portfolio will not be reviewed.
Why Join Us?
- Work directly with the Managing Director on high-impact business initiatives.
- Build valuable executive leadership and strategic business experience.
- Contribute to a growing furniture manufacturing company with opportunities for long-term career development.
- Be part of a professional, performance-driven workplace that values quality, accountability, and continuous improvement.
How to Apply
Please submit the following:
- Updated Resume
- Work Sample Portfolio (Mandatory)
Only shortlisted candidates will be contacted for the final interview.
Equal Opportunity Employer
Kaur Infrastructure Manufacturing Co. is an equal opportunity employer. We are committed to creating an inclusive workplace and welcome applications from qualified candidates regardless of gender, age, disability, religion, or background. Hiring decisions are based solely on merit, skills, experience, and the quality of submitted work samples.
Pay: ₹38,000.00 - ₹80,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Food provided
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
