About the Role
We are looking for a highly organized, proactive, and tech-savvy Executive Assistant who can act as the right hand to the Director. The ideal candidate should possess exceptional communication skills, strong follow-up abilities, and the capability to coordinate seamlessly across departments to ensure smooth execution of business priorities.
This is not just an administrative role—it is a role for someone who can take ownership, drive execution, and help the leadership team stay productive.
Key ResponsibilitiesExecutive Support
- Manage the Founder's calendar, appointments, meetings, and travel plans.
- Prioritize schedules and ensure optimal time management.
- Prepare meeting agendas, MOMs (Minutes of Meeting), and track action items.
- Handle confidential information with professionalism.
Coordination & Execution
- Coordinate with HR, Operations, Sales, Marketing, Finance, and other departments.
- Ensure timely follow-ups on assigned tasks.
- Track project progress and ensure deadlines are met.
- Remove bottlenecks by coordinating with stakeholders.
Communication
- Draft professional emails, presentations, reports, and business documents.
- Serve as the communication bridge between leadership and various teams.
- Communicate confidently with internal teams, clients, and vendors.
Task & Project Management
- Monitor ongoing projects and update management regularly.
- Maintain trackers, dashboards, and status reports.
- Ensure execution of management decisions.
AI & Digital Productivity
- Use AI tools to improve productivity and automate routine tasks.
- Create reports, presentations, summaries, and documentation using AI.
- Research information using AI-powered platforms.
- Continuously identify opportunities to improve workflows through technology.
Required Skills
- Excellent verbal and written communication skills.
- Outstanding coordination and follow-up abilities.
- Strong organizational and time management skills.
- Ability to multitask in a fast-paced environment.
- High level of ownership and accountability.
- Problem-solving mindset.
- Professional etiquette and confidentiality.
- Strong attention to detail.
Technical Skills
Must be comfortable using:
- Microsoft Office (Word, Excel, PowerPoint)
- Google Workspace
- AI tools such as ChatGPT, Gemini, Claude, Microsoft Copilot, Perplexity, or similar
- Project management tools (ClickUp, Trello, Asana, Notion, or equivalent)
- Calendar management tools
- Video conferencing platforms (Google Meet, Zoom, Microsoft Teams)
Preferred Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- 2–5 years of experience as an Executive Assistant, Executive Coordinator, or similar role.
- Experience supporting senior leadership or founders will be an added advantage.
Pay: ₹28,000.00 - ₹35,000.00 per month
Benefits:
- Commuter assistance
- Paid sick time
- Provident Fund
Work Location: In person
