Personal & Household Manager – Family Office
Location: Thane, Maharashtra
Experience: 3–8 Years
Employment: Full-Time
Job Summary
Looking for a mature, highly organized and proactive Personal & Household Manager to manage the day-to-day personal, family and household commitments of a business family.
The role will act as a central coordination point for personal schedules, children's requirements, household staff, appointments, travel, vendors, personal projects such as home interiors, and family events/functions.
The ideal candidate should be capable of independently planning, coordinating, following up and closing tasks with minimum supervision while maintaining complete confidentiality.
Key Responsibilities
Personal & Family Management
- Manage personal and family calendars, appointments and commitments.
- Coordinate doctor, wellness, salon and other personal appointments.
- Manage reminders, reservations, invitations, RSVPs and social commitments.
- Prepare daily and weekly family schedules.
- Proactively identify upcoming requirements and schedule conflicts.
Children's Coordination
- Track school/college, tuition, examinations and extracurricular schedules.
- Coordinate pick-up/drop with drivers.
- Track PTMs, circulars, submissions, events and deadlines.
- Coordinate books, stationery, uniforms and activity/project requirements.
- Schedule appointments and other requirements related to children.
Household Management
- Coordinate household staff including maids, cooks and drivers.
- Manage staff schedules, weekly offs and replacements.
- Coordinate groceries, household supplies and routine purchases.
- Manage repair, maintenance, servicing, AMCs and household vendors.
- Ensure timely completion of household tasks and pending work.
Personal Projects – Home Interiors & New House
- Coordinate new-house interiors, renovation, shifting and home setup.
- Liaise with interior designers, architects, contractors and vendors.
- Maintain project timelines, pending decisions and snag lists.
- Track quotations, deliveries, installations and vendor commitments.
- Coordinate furniture, appliances, furnishings and other home requirements.
- Follow up on pending work until completion.
- Maintain project documents, quotations, invoices and warranties.
Family Events & Functions
- Coordinate Vastu Puja, housewarming, birthdays, anniversaries, religious functions and other family events.
- Manage guest lists, invitations and RSVPs.
- Coordinate caterers, decorators, photographers, priests and other vendors.
- Manage event checklists, timelines and logistics.
- Coordinate guest transportation/accommodation where required.
- Supervise event-day execution and post-event closure.
Travel & Logistics
- Coordinate family travel, flights, hotels and local transportation.
- Prepare itineraries and travel checklists.
- Coordinate airport transfers and driver schedules.
- Track passport/visa and travel-document requirements.
Personal Administration
- Maintain records of bills, warranties, AMCs, subscriptions and renewals.
- Coordinate authorised routine payments and maintain expense records.
- Maintain important personal/household contacts and vendor databases.
- Follow up with schools, hospitals, service providers and other agencies.
Candidate Requirements
- Graduate with 3–8 years of relevant experience.
- Prior experience as an Executive Assistant, Personal Assistant, Household Manager, Family Office Executive, Lifestyle Manager or similar role.
- Experience supporting promoters, CXOs, entrepreneurs or HNI/business families preferred.
- Strong planning, coordination and follow-up skills.
- Good vendor-management and negotiation skills.
- Comfortable handling multiple priorities simultaneously.
- Proficient in WhatsApp, Google Calendar, Excel/Google Sheets and online booking applications.
- Good spoken and written English and Hindi; Marathi preferred.
- Presentable, mature and professional.
- High level of confidentiality, integrity and discretion.
- Flexible regarding timings when required for family events, travel or urgent commitments.
Pay: ₹300,000.00 - ₹400,000.00 per year
Work Location: In person
