Job Title: Purchase Executive
Department: Procurement
Location: MALAD (WEST),MUMBAI
Reporting To: Operations Head
Job Summary
The Purchase Executive is responsible for sourcing, negotiating, and procuring materials, components, consumables, and services required for smooth business operations. The role ensures cost efficiency, quality compliance, timely delivery, and vendor management while adhering to company procurement policies.
Key Responsibilities1. Procurement & Sourcing
- Identify and evaluate suppliers based on price, quality, delivery time, and reliability.
- Float RFQs, compare quotations (technical & commercial comparison), and prepare comparative statements.
- Negotiate pricing, payment terms, delivery schedules, and contracts.
- Issue Purchase Orders (PO) as per approved requisitions.
- Ensure timely procurement of materials to avoid production or service delays.
2. Vendor Management
- Develop and maintain strong supplier relationships.
- Conduct vendor performance evaluations (quality, delivery, service).
- Identify alternate vendors to reduce risk and dependency.
- Coordinate with new vendors for onboarding and documentation.
3. Cost Control & Budget Compliance
- Achieve cost savings through negotiation and bulk purchasing.
- Monitor market price trends for raw materials and components.
- Ensure purchases are within approved budgets.
4. Coordination & Documentation
- Coordinate with Production, Stores, Quality, Accounts, and Sales departments.
- Track order status and follow up for timely delivery.
- Maintain accurate purchase records in ERP / accounting systems.
- Verify invoices with PO and GRN before forwarding to accounts.
5. Compliance & Risk Management
- Ensure procurement complies with company policies.
- Maintain documentation for audits.
- Handle import documentation if applicable (IEC, customs clearance, etc.).
Required Qualifications
- Bachelor’s degree in Commerce, Supply Chain, Business Administration, or Engineering.
- 2–5 years of experience in procurement or purchasing (preferably in manufacturing/engineering industry).
- Experience with ERP systems (SAP / Tally / Oracle / Zoho, etc.).
- Strong knowledge of vendor negotiation and supply chain processes.
Key Skills
- Negotiation & commercial understanding
- Vendor evaluation and sourcing strategy
- Strong analytical and comparison skills
- MS Excel proficiency (VLOOKUP, Pivot Tables preferred)
- Communication and coordination skills
- Knowledge of GST and basic accounting concepts
- Understanding of import/export procedures (if applicable)
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Job Types: Full-time, Permanent
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
