Job Posting: Event Operations Executive
Location: Gurugram, Haryana (On-site / Fieldwork)
Experience: 2 to 5 years in Event Operations or Experiential Marketing
Salary: ₹4.2 Lakhs to ₹5.5 Lakhs per annum (LPA) (Based on experience and skills)
Job Type: Full-time
About Us
[Insert a brief 2-3 sentence introduction about your event management company, the scale of events you do (e.g., corporate, MICE, weddings, luxury, activations), and your company culture.]
Job Overview
We are seeking a highly organized, proactive, and detail-oriented Event Operations Executive to lead the end-to-end execution of our diverse event portfolio. With 2 to 5 years of hands-on experience, you will be the backbone of our on-ground operations. You will bridge the gap between creative concepts and flawless execution by managing vendors, handling complex logistics, keeping tight timelines, and ensuring an exceptional experience for our clients.
Key Responsibilities
- End-to-End Execution: Plan, coordinate, and execute on-ground corporate events, exhibitions, brand activations, conferences, and launches from inception to wrap-up.
- Vendor & Venue Management: Sourcing, negotiating, and managing relations with fabricators, AV technicians, caterers, decorators, and venue partners to ensure high-quality delivery within budget.
- On-Site Coordination: Act as the primary on-ground manager during setups and live events. Supervise temporary crew, hostesses, and technical staff, ensuring all safety, design, and timeline protocols are met.
- Logistics & Inventory: Track and manage movement of event collateral, branding assets, and technical equipment. Troubleshoot any sudden supply chain or execution issues on the spot.
- Budgetary Control: Work closely with the accounts/project team to monitor event expenses, verify vendor invoices, and deliver cost-effective solutions without compromising quality.
- Documentation & Reporting: Maintain detailed project checklists, vendor databases, event run-sheets, and deliver comprehensive post-event summary reports.
Key Skills & Qualifications
- Experience: 2 to 5 years of solid experience in event operations, logistics management, or production (specifically in a corporate event/experiential agency).
- Education: Bachelor’s degree in Event Management, Hospitality, Business, or a related field (or equivalent on-field experience).
- Negotiation Skills: Demonstrated ability to negotiate aggressively with vendors and local suppliers to secure optimal rates.
- Problem-Solving & Agility: A sharp mind capable of resolving on-ground crises quickly under high pressure.
- Communication: Fluent in Hindi and English; exceptional coordination and interpersonal skills to manage both high-profile clients and local ground labor.
- Flexibility: Willingness to travel, work flexible/extended hours, and handle overnight event setups as required by event schedules.
- Technical Tools: Proficiency in MS Excel/Google Sheets, PowerPoint, and basic event planning tools.
Pay: ₹420,000.00 - ₹550,000.00 per year
Work Location: In person
