Position: Purchase Manager
Department: Purchase / Procurement
Experience: 15–17 Years
Qualification: B.E. / B.Tech – Mechanical / Electrical & Electronics Engineering
Industry: Manufacturing / Engineering / Pharma Equipment
Location: Chennai
1. Job Objective
To independently manage and lead the complete Purchase and Procurement function, ensuring the timely availability of quality materials at competitive prices. The role will be responsible for effective supplier management, cost optimization, procurement planning, inventory coordination, and uninterrupted support to Production and Project requirements.
The Purchase Manager will drive Quality, Cost, Delivery (QCD), supplier development, cost reduction, inventory optimization, and procurement process improvement while ensuring compliance with company procedures and QMS requirements.
2. Key ResponsibilitiesA. Purchase & Procurement
- Manage the complete procurement cycle from Purchase Requisition (PR) to Purchase Order (PO), material receipt, and PO closure.
- Plan and execute procurement activities based on production, project, and operational requirements.
- Ensure timely procurement of materials to avoid production delays and material shortages.
- Follow up closely on open and critical Purchase Orders.
- Ensure purchases are made from approved and reliable suppliers in accordance with company procedures.
B. Supplier Management & Development
- Identify, evaluate, qualify, and develop reliable new suppliers.
- Monitor supplier performance based on Quality, Cost, and Delivery (QCD) parameters.
- Conduct regular supplier performance reviews and initiate improvement actions wherever required.
- Handle supplier-related quality issues, delivery delays, replacements, rejections, and corrective actions.
- Develop alternate and backup suppliers for critical and long-lead materials.
- Maintain strong commercial relationships with key suppliers.
- Continuously expand and strengthen the approved supplier base.
C. Cost Control & Commercial Negotiation
- Negotiate price, payment terms, credit period, delivery schedules, warranties, freight, taxes, and other commercial conditions.
- Identify and implement cost-reduction opportunities.
- Achieve procurement savings through effective negotiation, alternate sourcing, value engineering, and supplier development.
- Monitor Purchase Price Variance (PPV) and investigate significant price deviations.
- Track market trends and fluctuations in material prices.
- Develop and implement annual rate contracts wherever applicable.
- Ensure all purchases are made at competitive and commercially favourable terms.
D. Technical Procurement
- Understand and interpret engineering drawings, BOMs, specifications, datasheets, and technical requirements.
- Coordinate with Design, Engineering, and Project teams for technical clarifications.
- Procure appropriate mechanical and electrical components in accordance with approved specifications.
- Evaluate alternate materials, components, and suppliers in consultation with the concerned technical team.
- Ensure technically suitable alternatives do not compromise quality, reliability, or performance.
E. Production & Cross-Functional Coordination
- Coordinate closely with Production, PPC, Stores, Design, Engineering, QA/QC, Projects, and Accounts.
- Ensure timely availability of materials in line with production and project schedules.
- Monitor critical, imported, and long-lead materials closely.
- Take immediate corrective action on material shortages, delayed supplies, and supply-chain risks.
- Support uninterrupted production and project execution.
- Participate in regular material planning and procurement review meetings.
F. Inventory & Stores Coordination
- Coordinate with Stores to monitor material availability, stock levels, and consumption patterns.
- Maintain optimum inventory levels while avoiding overstocking and shortages.
- Monitor slow-moving, non-moving, and excess inventory.
- Support inventory reduction and working-capital improvement initiatives.
- Identify opportunities for improved procurement planning and material consolidation.
- Ensure procurement decisions are aligned with inventory and cash-flow objectives.
G. Documentation, ERP & QMS
- Ensure proper documentation of supplier quotations, comparative statements, approvals, Purchase Orders, supplier records, and related procurement documents.
- Maintain accurate purchase records and management reports.
- Ensure timely updating of procurement transactions and records in the ERP system.
- Ensure compliance with internal purchase procedures, approval matrices, and QMS requirements.
- Support internal, external, statutory, and customer audits related to Purchase and Procurement activities.
- Maintain supplier evaluation and performance records.
3. Team Management
- Lead, manage, and motivate the Purchase team effectively.
- Allocate responsibilities and monitor individual and departmental performance.
- Guide team members on vendor development, commercial negotiation, sourcing, procurement procedures, and follow-up.
- Establish clear departmental goals and KPIs.
- Conduct regular performance reviews and provide necessary coaching and development.
- Build a disciplined, responsive, and performance-oriented procurement team.
- Ensure continuity of procurement operations through effective delegation and team development.
4. Key Performance Indicators (KPIs)
The Purchase Manager will be evaluated primarily on:
- On-time material availability
- Purchase cost reduction / procurement savings
- Supplier On-Time Delivery (OTD)
- Supplier quality performance
- Purchase Price Variance (PPV)
- Reduction in material shortages
- Inventory optimization
- Timely closure of Purchase Orders
- New supplier and alternate supplier development
- Reduction in emergency purchases
- Supplier performance improvement
- Working-capital improvement through procurement initiatives
5. Required Skills & CompetenciesTechnical & Functional Skills
- Strong knowledge of end-to-end Purchase and Procurement functions.
- Excellent vendor development, sourcing, and commercial negotiation skills.
- Good knowledge of mechanical and electrical engineering materials and components.
- Ability to understand engineering drawings, BOMs, specifications, and technical requirements.
- Knowledge of sourcing for manufacturing, engineering, and/or pharma equipment.
- Strong understanding of supplier evaluation and performance management.
- Good knowledge of procurement cost analysis, PPV, rate contracts, and cost-reduction techniques.
- Working knowledge of ERP systems, Tally, and MS Excel.
- Ability to prepare and analyse comparative statements, purchase reports, and procurement data.
Behavioural & Management Competencies
- Strong analytical and problem-solving skills.
- Sound commercial and business judgement.
- Strong negotiation and decision-making abilities.
- Excellent communication and interpersonal skills.
- Effective cross-functional coordination.
- Leadership and team-management capability.
- Proactive approach to identifying and resolving procurement issues.
- Ability to work under pressure and meet tight deadlines.
- Strong ownership and accountability for procurement outcomes.
6. Educational Qualification
Essential:
- B.E. / B.Tech in Mechanical Engineering / Electrical & Electronics Engineering (EEE) or a related engineering discipline.
Preferred:
- Candidates with relevant exposure to manufacturing, engineering products, machinery, or pharma equipment procurement will be preferred.
7. Experience
- 15–17 years of relevant experience in Purchase / Procurement.
- Should have significant experience in independently managing procurement activities in a manufacturing, engineering, machinery, or pharma equipment environment.
- Experience in handling a Purchase team and managing strategic as well as operational procurement activities is preferred.
8. Ideal Candidate Profile
The ideal candidate will be a senior Purchase / Procurement professional with 15–17 years of experience who can independently manage the complete procurement function.
The candidate should have demonstrated expertise in:
- Vendor development and supplier qualification
- Strategic and operational sourcing
- Commercial negotiation and cost reduction
- Mechanical and electrical component procurement
- Technical procurement and specification understanding
- Supplier performance management
- Purchase planning and material follow-up
- Inventory and Stores coordination
- PPV and procurement savings
- Alternate supplier development
- ERP / Tally / MS Excel
- Purchase team leadership and performance management
The candidate should be commercially strong, technically competent, proactive, result-oriented, and capable of taking ownership of the complete Purchase function.
Pay: ₹45,000.00 - ₹50,000.00 per month
Work Location: In person
