Job Summary
We are looking for an experienced and well-organized HVAC Project Coordinator to support and coordinate HVAC projects from planning and procurement through execution, testing, commissioning, documentation, and final handover.
The candidate will work closely with the Project Manager, engineering team, site team, clients, consultants, vendors, suppliers, subcontractors, and internal departments. The role requires strong coordination and follow-up to ensure that project activities, materials, approvals, documentation, and site work are completed on time and as per project requirements.
Key Responsibilities
- Coordinate daily project activities with the Project Manager, engineers, site team, vendors, suppliers, and subcontractors.
- Prepare and maintain project schedules, activity trackers, progress reports, and action trackers.
- Coordinate HVAC drawings, technical submittals, material submittals, approvals, and related project documentation.
- Follow up with the engineering and design teams for drawings, revisions, technical clarifications, and approvals.
- Review project drawings, BOQ, specifications, approved makes, and material requirements before procurement and execution.
- Coordinate procurement of HVAC equipment, materials, accessories, and consumables as per approved specifications and project requirements.
- Monitor material requirements, procurement status, delivery schedules, and material availability at site.
- Coordinate with vendors and suppliers for quotations, technical details, approvals, inspections, deliveries, and supporting documents.
- Coordinate with the site team regarding installation activities, work priorities, material requirements, testing, commissioning, and project completion.
- Follow up on pending approvals, drawings, technical clarifications, materials, site issues, and client comments until closure.
- Prepare and maintain MOMs, action trackers, progress reports, material status reports, and other project coordination reports.
- Maintain proper records of approved drawings, material approvals, inspection reports, test reports, delivery documents, and other project records.
- Coordinate with the billing and commercial teams for measurement sheets, work completion details, billing support documents, and other required project information.
- Assist the Project Manager in identifying delays, pending issues, and coordination gaps that may affect project progress.
Required Qualifications
- B.E./B.Tech in Mechanical Engineering or a related HVAC/MEP discipline.
- 5–7 years of experience in HVAC project coordination, project execution, or project management.
- Experience in industrial, refinery, petrochemical, or large-scale HVAC projects will be preferred.
- Good technical knowledge of HVAC systems, equipment, materials, drawings, specifications, and installation practices.
- Ability to read and understand HVAC drawings, BOQs, technical specifications, and material submittals.
- Good working knowledge of MS Excel, MS Word, and AutoCAD.
- Knowledge of project scheduling and progress monitoring tools will be an advantage.
- Strong documentation, coordination, follow-up, and reporting skills.
- Good communication and interpersonal skills.
- Ability to coordinate effectively with clients, consultants, vendors, subcontractors, and site teams.
- Willingness to travel to project sites as required.
Benefits
- Flexible schedule
- Provident Fund
Work Location: In person
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Flexible schedule
- Provident Fund
Work Location: In person
