Job Description
Assistant Manager – MIS & Data Analytics
Organization: Magic Bus India Foundation
Location: Mumbai / Regional Office (or as applicable)
Department: Program Operations & Monitoring
Reports To: Regional Director / Head – Programs
About the Organization
Magic Bus India Foundation is a leading non-profit organization working towards empowering adolescents and youth from underserved communities through education, skilling, employability, and livelihood programs. The organization focuses on providing free training, career guidance, and placement support to unemployed youth, enabling sustainable livelihoods and economic independence.
Position Summary
The Assistant Manager – MIS & Data Analytics will be responsible for managing program data, monitoring key performance indicators, ensuring data quality, generating actionable insights, and supporting decision-making across training and placement programs. The role requires close coordination with program teams, trainers, center managers, placement teams, and donor stakeholders to ensure accurate and timely reporting.
Key Responsibilities
1. MIS Management & Reporting
- Manage end-to-end MIS operations for training and placement programs.
- Monitor daily, weekly, monthly, and quarterly program performance metrics.
- Maintain real-time dashboards for Enrollment, Training, Certification, Placement, and Retention.
- Generate reports for management reviews, donor reporting, and internal assessments.
- Ensure timely submission of reports with 100% data accuracy.
2. Data Analytics & Business Insights
- Analyze program performance trends and identify improvement opportunities.
- Develop analytical reports and dashboards using Excel, Power BI, Google Data Studio, or similar tools.
- Conduct data-driven analysis to support operational and strategic decision-making.
- Provide insights on training effectiveness, placement outcomes, retention trends, and center performance.
3. Data Quality & Compliance
- Conduct periodic data audits and validations.
- Ensure data integrity across CRM, LMS, MIS, and reporting platforms.
- Identify data gaps and coordinate with field teams for corrections.
- Maintain documentation and standard operating procedures for data management.
4. Monitoring & Evaluation Support
- Track program KPIs against donor and organizational targets.
- Support impact assessment studies and program evaluations.
- Assist in preparing presentations, donor reports, and review documents.
- Collaborate with Monitoring & Evaluation teams to strengthen reporting systems.
5. Training & Capacity Building
- Conduct MIS and data management training for field teams.
- Develop user manuals, SOPs, and reporting templates.
- Support regional teams in improving data management practices.
- Act as the focal point for data-related queries and troubleshooting.
6. Stakeholder Coordination
- Coordinate with Program Managers, Placement Teams, Trainers, and Regional Heads.
- Support donor reporting requirements and compliance audits.
- Work closely with technology partners and CRM teams to improve reporting systems.
Required Qualifications
- Graduate in any discipline (B.Tech, B.Sc, BCA, B.Com, BA, or equivalent).
- MBA, PGDM, MCA, Statistics, Data Analytics, or related qualification preferred.
- Certifications in Excel, Power BI, Data Analytics, MIS, or Business Intelligence will be an added advantage.
Experience
- Minimum 5–8 years of experience in MIS, Data Analytics, Monitoring & Evaluation, or Program Reporting.
- Experience in the NGO, Skill Development, Education, Livelihood, Employability, CSR, or Development Sector preferred.
- Experience handling large datasets and donor-funded projects.
Technical Skills
- Advanced Microsoft Excel (Pivot Tables, Power Query, Power Pivot, Dashboards, Advanced Formulas).
- Power BI/Tableau/Google Data Studio.
- Google Sheets and Google Workspace.
- CRM and LMS systems.
- Strong analytical and reporting skills.
- Presentation and data visualization skills.
Competencies
- Strong analytical and problem-solving ability.
- Attention to detail and high level of accuracy.
- Excellent communication and stakeholder management skills.
- Ability to manage multiple priorities and deadlines.
- Team player with a proactive approach.
- Willingness to travel occasionally for field monitoring and training.
Key Performance Indicators (KPIs)
- Data Accuracy: 99%+
- Timely Submission of Reports
- Dashboard Utilization and Adoption
- Data Validation Compliance
- Donor Reporting Quality
- Program Performance Insights Generated
- Capacity Building Sessions Conducted
- Reduction in Data Errors and Reporting Delays
Pay: ₹40,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Work Location: In person
