About the Role
We are looking for a proactive, detail-oriented, and technically curious Technical Event Operations Executive with at least 1 year of relevant experience to support the planning and execution of corporate events, exhibitions, activations, and experience center projects.
In this role, you'll coordinate with vendors, fabrication teams, AV partners, and internal stakeholders to ensure smooth project execution. This is an excellent opportunity for someone who enjoys hands-on event operations, problem-solving, and working with emerging technologies.
Key Responsibilities
- Assist in planning and executing corporate events, exhibitions, activations, and experience center installations.
- Coordinate event timelines and ensure tasks are completed on schedule.
- Support pre-event planning, on-site execution, and post-event wrap-up.
Vendor & Logistics Coordination
- Coordinate with vendors, production teams, fabrication partners, and venue staff.
- Follow up on vendor deliverables and ensure timely execution.
- Assist with transportation, equipment rentals, procurement, and logistics.
Fabrication & Installation Support
- Coordinate with fabrication teams to ensure installations meet design and quality standards.
- Support the integration of AV equipment, sensors, digital displays, and interactive elements.
- Monitor installation progress and report any issues.
AV & Technical Coordination
- Assist with the setup and testing of LED walls, projectors, sound systems, lighting, and interactive installations.
- Coordinate with technical vendors during setup and live events.
- Help troubleshoot basic technical issues during execution.
Documentation & Planning
- Maintain event checklists, production schedules, and project trackers.
- Prepare reports, vendor documentation, and installation plans.
- Ensure all project documentation is updated and organized.
On-Site Event Execution
- Supervise vendors during setup and dismantling.
- Conduct quality checks before event launch.
- Coordinate with clients, venue teams, and internal stakeholders during events.
- Escalate operational or technical issues promptly to ensure smooth execution.
Continuous Improvement
- Learn about new event technologies, fabrication methods, and AV systems.
- Suggest improvements to enhance efficiency and event quality.
Requirements
- 1+ year of experience in event operations, exhibitions, experiential marketing, production, or corporate events.
- Basic understanding of event logistics and vendor coordination.
- Familiarity with AV equipment, LED displays, lighting, or fabrication is an advantage.
- Strong organizational and multitasking skills.
- Excellent communication and coordination abilities.
- Ability to work under pressure and meet deadlines.
- Proactive attitude with a willingness to learn new technologies and processes.
- Willingness to travel and work evenings or weekends when required.
Preferred Skills
- Experience coordinating corporate events, exhibitions, or brand activations.
- Exposure to fabrication, staging, AV production, or digital installations.
- Working knowledge of Microsoft Excel, Google Workspace, and project management tools.
- Strong problem-solving skills and attention to detail.
Pay: ₹400,000.00 - ₹600,000.00 per month
Work Location: In person
