Job Summary
The Purchase Manager is responsible for planning, sourcing, negotiating, and procuring goods, materials, equipment, and services required for the organization. This role ensures timely procurement at the best quality and competitive prices while maintaining cost efficiency, inventory control, and compliance with company policies. The Purchase Manager will also be responsible for vendor relationship management, reporting, and supporting management with procurement analysis and presentations.
Key Responsibilities
Procurement & Purchasing
· Plan and manage the procurement of all materials, equipment, consumables, and services required by the company.
· Prepare purchase requisitions and convert approved requirements into Purchase Orders (POs).
· Source, evaluate, and develop reliable vendors and suppliers.
· Acquire and onboard new vendors to improve pricing, quality, and supply reliability.
· Obtain quotations from multiple vendors, prepare quotation comparisons, and recommend the best procurement options.
· Negotiate pricing, payment terms, delivery schedules, and contracts to achieve cost savings.
· Ensure timely delivery of materials and services to meet operational requirements.
· Build and maintain strong, professional relationships with vendors and suppliers.
Inventory Management
· Monitor and manage inventory levels to ensure optimal stock availability.
· Coordinate with stores and department heads to prevent stock shortages and overstocking.
· Conduct periodic inventory reviews and recommend replenishment plans.
· Work closely with the operations team to forecast purchasing requirements.
Vendor Management
· Identify, evaluate, and develop long-term relationships with existing and new vendors.
· Regularly assess vendor performance based on quality, pricing, delivery, and service.
· Resolve supplier issues and ensure smooth procurement operations.
· Maintain a competitive supplier database for future procurement needs.
Cost Control & Budgeting
· Negotiate favorable pricing and contracts to maximize cost savings.
· Monitor procurement expenses against approved budgets.
· Identify opportunities for cost reduction without compromising quality.
· Prepare monthly procurement and cost-saving reports for management review.
Documentation & Compliance
· Maintain complete procurement records, purchase orders, contracts, quotations, and supplier documentation.
· Ensure compliance with company procurement policies and statutory requirements.
· Coordinate with the Finance department for invoice verification and payment processing.
· Maintain accurate purchasing and inventory records for audit purposes.
Reporting & Analysis
· Prepare and submit weekly procurement and inventory status reports.
· Develop basic PowerPoint (PPT) presentations summarizing weekly purchasing activities, vendor performance, cost savings, and inventory updates for management meetings.
· Analyze procurement data and provide recommendations to improve purchasing efficiency.
Skills & Competencies
· Strong negotiation and vendor management skills.
· Excellent inventory management and procurement planning abilities.
· Experience in preparing purchase requisitions, purchase orders, and quotation comparisons.
· Good analytical and cost-control skills.
· Proficiency in Microsoft Excel, Word, and PowerPoint.
· Strong communication and interpersonal skills.
· Ability to manage multiple priorities and meet deadlines.
Experience
· 5–10 years of experience in procurement, purchasing, inventory management, or supply chain management.
· Minimum 3 years in a managerial role.
· Experience in the hospitality industry is preferred.
Pay: ₹20,000.00 - ₹35,000.00 per month
Benefits:
- Commuter assistance
- Flexible schedule
- Food provided
- Provident Fund
Education:
Experience:
- Inventory management: 3 years (Required)
- Vendor management: 3 years (Required)
- Vendor Tie up: 3 years (Required)
- Contract negotiation: 3 years (Required)
Shift availability:
Willingness to travel:
Work Location: In person
