Job Title: Personal Secretary
Location Gurgaon
Employment Type
Full-Time
Reports To
CEO / COO
Job Summary
We are seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and personal support to senior leadership. The ideal candidate will manage schedules, coordinate communications, handle confidential information, and ensure the smooth execution of both professional and personal commitments.
Key ResponsibilitiesAdministrative Support
- Manage calendars, appointments, meetings, and travel arrangements.
- Screen calls, emails, and correspondence, responding or escalating as appropriate.
- Prepare reports, presentations, meeting agendas, and documentation.
- Maintain organized filing systems and records.
Communication & Coordination
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Coordinate meetings, events, and business engagements.
- Follow up on pending tasks and ensure deadlines are met.
- Draft professional correspondence and communications.
Personal Assistance
- Assist with personal scheduling, appointments, and errands when required.
- Coordinate family, social, and personal commitments.
- Manage travel itineraries, hotel bookings, and transportation arrangements.
- Handle confidential and sensitive matters with discretion.
Office Management
- Organize office operations and administrative processes.
- Liaise with vendors, service providers, and support staff.
- Monitor office supplies and administrative requirements.
Required Qualifications
- Bachelor's degree in Business Administration, Management, Communications, or a related field (preferred).
- 2–5 years of experience as a Personal Secretary, Executive Assistant, or Administrative Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
Required Skills
- Exceptional attention to detail.
- Ability to multitask and prioritize effectively.
- High level of confidentiality and professionalism.
- Strong interpersonal and relationship-management skills.
- Problem-solving and decision-making capability.
- Ability to work independently with minimal supervision.
Preferred Attributes
- Professional appearance and demeanor.
- Flexible working hours when required.
- Experience supporting senior executives or business owners.
- Familiarity with travel planning and event coordination.
Compensation & Benefits
- Competitive salary (based on experience).
- Paid leave and holidays.
- Professional development opportunities.
- Performance-based incentives (if applicable).
Key Performance Indicators (KPIs)
- Calendar and meeting management accuracy.
- Timely completion of assigned tasks.
- Communication responsiveness.
- Executive satisfaction and support effectiveness.
- Confidentiality and professionalism standards.
Pay: ₹30,000.00 - ₹54,922.35 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
