We are working with reputed organizations across industries. This opportunity is with one of our esteemed clients in the logistics sector, a leading international logistics and freight forwarding company, for the role of Executive Secretary.
This position requires a highly organized, proactive, and detail-oriented professional to provide seamless administrative and executive support to senior leadership in a fast-paced business environment.
1. Key Responsibilities:
a. Executive Support:
i. Manage calendars, appointments, and meeting schedules for senior leadership
ii. Coordinate meetings, prepare agendas, presentations, and minutes
iii. Handle correspondence (emails, calls, documentation) professionally
iv. Screen calls and visitors, ensuring effective prioritization
v. Prepare reports, MIS, presentations, and executive
b. Administrative Management:
i. Oversee day-to-day office administration
ii. Coordinate with vendors and manage office supplies & facilities
iii. Maintain documentation and filing systems (physical & digital)
iv. Handle domestic and international travel arrangements (tickets, visas, itineraries)
v. Process expense reports, reimbursements, and budgets
vi. Support events, meetings, and client visits
c. Coordination & Communication:
i. Act as a liaison between senior leadership and internal teams
ii. Coordinate with external stakeholders (clients, vendors, partners)
iii. Ensure timely follow-ups on action items
iv. Support cross-functional communication
d. Confidentiality & Compliance:
i. Maintain strict confidentiality of sensitive information
ii. Ensure adherence to company policies and governance standards
2. Education, Experience & Skills:
a. Bachelor’s degree in business administration or related field
b. 5 to 10 years of experience as an Executive Secretary / Executive Assistant
c. Experience supporting senior leadership is essential
d. Logistics or supply chain exposure is a plus
e. Strong communication and interpersonal skills
f. Excellent organizational and multitasking ability
g. High level of professionalism and discretion
h. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
3. Working Conditions:
a. Full-time role based in Mumbai (Sakinaka - near metro station)
b. Fast-paced, professional environment
c. Flexibility in working hours required
d. Open to domestic & international travel, if required
e. Competitive salary (as per industry standards)
f. Growth and learning opportunities
Interested candidates can apply on Indeed. Also mail updated resume along with a good profile photo to recruitment @ antoprecruiters.com.
Only shortlisted candidates will be contacted back.
Pay: ₹30,000.00 - ₹40,000.00 per month
Application Question(s):
- Do you have 5–10 years of experience as an Executive Secretary / Executive Assistant?
- Have you supported senior leadership (Director / VP / MD level)?
- Are you currently based in Mumbai or willing to relocate?
- This role is based in Sakinaka (Andheri East, near metro). Are you comfortable commuting daily to this location?
- How many years of experience do you have managing executive calendars and meetings?
- Do you have experience preparing MIS reports, presentations, and MOMs?
- Which Ms Office (Word, Excel, PPT, Outlook) tools are you proficient in?
- Do you have experience managing travel arrangements (flights, visas, accommodation)
- Have you handled office administration or vendor coordination?
- Are you open to travel (domestic / international) if required?
- What is your current CTC, Expected CTC & Notice Period?
- Briefly describe your experience supporting senior leadership and managing day-to-day executive activities.
Work Location: In person
