Job Summary:
The Administrative Manager at CARE is responsible for overseeing and streamlining all campus administrative operations to ensure seamless functioning across departments. The role requires strategic planning, operational execution, resource coordination, and cross-functional supervision to maintain institutional standards and efficiency.
Key Responsibilities:
Core Administrative Oversight
- Lead and manage overall administrative activities on campus.
- Supervise admissions support operations in coordination with academic and marketing teams.
- Prepare and manage budgets, contracts, and vendor coordination.
Facilities & Property Management
- Oversee facility management, ensuring cleanliness, infrastructure maintenance, and compliance.
- Ensure upkeep and proper usage of institutional property and assets.
- Supervise maintenance operations, tracking repair schedules and preventive upkeep.
Transport & Travel Management
- Coordinate the planning, routing, and scheduling of transportation services for students and staff.
- Manage contracts with transport vendors and ensure vehicle compliance with statutory norms.
- Organize official travel arrangements for faculty, staff, and guests.
Residential & Guest Services
- Supervise the functioning of hostels, ensuring safety, hygiene, and discipline.
- Manage guest house operations, including hospitality and housekeeping standards.
Canteen & Housekeeping Operations
- Monitor the functioning of canteens/mess, ensuring food safety and quality.
- Lead the housekeeping team to maintain cleanliness in academic blocks, hostels, and admin areas.
Event & Facility Coordination
- Organize logistics for institutional events, seminars, conferences, and guest visits.
- Oversee space allocation and usage for classrooms, labs, auditoriums, and open areas.
Administration Systems & Policies
- Develop and implement administration SOPs for efficiency and accountability.
- Maintain documentation, reports, and compliance related to admin functions.
- Support administration management software integration and usage across departments.
Required Skills & Competencies:
- Strong leadership and multitasking abilities
- Excellent communication, coordination, and crisis management skills
- Vendor and contract negotiation expertise
- Working knowledge of ERP/CRM systems for administrative tracking
- Familiarity with safety, hygiene, and statutory compliance norms
Preferred Qualifications:
- Bachelor's or Masters Degree in Administration, Management, or a related field
- 10+ years of experience in a similar role
- Proficiency in MS Office and administrative software tools
Job Type: Full-time
Work Location: In person
