Job Summary
The Documentation Executive is responsible for preparing, managing, and maintaining all documentation related to textile production, exports, compliance, and logistics. The role ensures accuracy, regulatory compliance, and smooth coordination between departments such as production, merchandising, and shipping.
Key Responsibilities1. Documentation Management
- Prepare and maintain production-related documents (job cards, batch records, fabric details, etc.)
- Handle export/import documentation (Invoice, Packing List, Bill of Lading, Certificate of Origin)
- Ensure proper filing (physical and digital) for easy retrieval and audits
2. Coordination
- Coordinate with merchandising, production, quality control, and logistics teams
- Communicate with buyers, suppliers, and freight forwarders regarding documentation requirements
- Support internal teams with required documentation during order processing
3. Compliance & Accuracy
- Ensure all documents comply with industry standards and export regulations
- Verify accuracy of product details (fabric type, GSM, color, quantity, etc.)
- Maintain records as per company policies and legal requirements
4. Data Entry & Reporting
- Update ERP systems or internal databases with order and shipment details
- Generate reports on shipments, pending documentation, and order status
- Track documentation timelines to avoid delays in dispatch
5. Audit & Record Keeping
- Maintain proper documentation for audits and inspections
- Assist during internal and external audits by providing required records
Required Skills & QualificationsEducation
- Bachelor’s degree in any stream
Experience
- 1–3 years of experience in documentation
Skills
- Good knowledge of export documentation procedures
- Familiarity with textile terms (fabric types, processing stages, etc.)
- Proficiency in MS Office (Excel, Word) and ERP systems
- Strong attention to detail and organizational skills
- Good communication and coordination abilities
Job Types: Full-time, Permanent
Pay: ₹18,000.00 - ₹28,000.00 per month
Work Location: In person
