Role overview
The HR & Admin Execu ve is the backbone of people opera ons across all franchise outlets. This person manages the complete employee lifecycle - hiring to exit - while also ensuring the admin office runs smoothly on a day-to-day basis. Given the lean setup, this role requires someone who is hands-on, organised, and comfortable handling both people and paperwork.
Key responsibilities
1. Recruitment & onboarding - Source, screen, and onboard staff for admin office and outlet-level roles (sales staff, supervisors, delivery boys). Coordinate joining formali es, ID crea on, and induc on.
2. Payroll & a endance - Maintain a endance records across all outlets (biometric/manual). Process monthly payroll, salary slips, and deduc ons (PF, ESIC, PT). Coordinate with accounts for disbursement.
3. Statutory compliance - Ensure mely PF, ESIC, PT, and Shops & Establishment Act compliance for all outlets. Maintain registers and handle labour inspector visits, if any.
4. HR records & documenta on - Maintain employee master data, offer le ers, appointment le ers, increment le ers, and exit documents. Keep digital and physical files up to date.
5. Leave & grievance management - Track leave balances, process leave applica ons, and handle basic employee grievances or escala ons to management.
6. General office administra on - Manage office supplies, AMC contracts, facility maintenance, pe y cash, courier & documenta on, and vendor coordina on for admin needs.
7. Travel & logis cs coordina on - Arrange travel, accommoda on, and field visit logis cs for management and field staff visi ng outlets.
Requirements
Must-have
Graduate in any discipline (BBA / BA preferred)
Payroll processing experience (manual or soware)
Working knowledge of PF, ESIC, PT
Proficiency in MS Excel & Word
Good written and verbal communication
Good to have
Experience in retail / distribution / franchise setup
3–5 years in HR & admin role
Familiarity with HRMS or ERP software
Basic knowledge of Shops Act for Gujarat
Experience managing multi-location on staff
English / Hindi / Gujarat communication on skills Reporting & working conditions
Reports to: COO / Owner 6 days a week, office-based
Location: Admin HQ
Team: Works with Accounts & Operations
Occasional outlet visits may be needed
Pay: ₹21,000.00 - ₹30,000.00 per month
Work Location: In person
