Job Title:
Executive / Personal Assistant to the Founder
Reporting To:
Founder / Managing Director
Job Summary:
We are seeking a highly organized, discreet, and proactive Executive Assistant (EA) to the Founder who will provide high-level administrative, operational, and personal support. The ideal candidate will act as a trusted aide, managing schedules, communications, documentation, and coordination across business and personal matters, enabling the Founder to focus on strategic priorities. Executive Personal Assistant at Trade Facilities Management (India) Pvt Ltd [KAMALA GROUP]
Key Responsibilities:
1. Executive & Administrative Support
Manage the Founder’s calendar, appointments, meetings, and travel schedules
Prioritize emails, calls, and messages; draft responses when required
Prepare agendas, presentations, reports, and briefing notes
Maintain records, files, and confidential documents
2. Business Coordination
Act as a point of contact between the Founder and internal teams, clients, vendors, and stakeholders
Follow up on action items from meetings and ensure timely closure
Coordinate with legal, finance, HR, and operations teams on Founder-led initiatives
Assist in research, data collation, and analysis for strategic decisions
3. Travel & Logistics Management
Plan domestic and international travel, including flights, hotels, visas, and itineraries
Handle reimbursements, expense tracking, and documentation
Coordinate events, conferences, and off-site meetings
4. Personal Assistance
Manage personal schedules, reminders, and commitments of the Founder
Assist with personal errands, documentation, and family-related coordination (as required)
Ensure smooth day-to-day functioning by anticipating needs
5. Confidentiality & Discretion
Handle sensitive personal and business information with absolute confidentiality
Exercise sound judgment while dealing with high-level information and stakeholders
Required Skills & Qualifications:
Age criteria - 30 to 40
Marital Status - Divorcee or widow
Willing to travel
Bachelor’s / Master's degree in any discipline
3–7 years of experience as a Personal Assistant / Executive Assistant / Founder’s Office role
Excellent written and verbal communication skills (English mandatory; Hindi/regional language preferred)
Strong organizational, multitasking, and time-management abilities
Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Calendar, Docs)
Ability to work under pressure and handle last-minute changes
Preferred Attributes:
High emotional intelligence and professional maturity
Proactive, solution-oriented mindset
Strong follow-up and execution skills
Flexible working hours and availability when required
Experience working with senior leadership, founders, or promoters
Job Type: Full-time
Pay: From ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
Work Location: In person
