The Cashier / Billing Executive is responsible for preparing accurate customer invoices, collecting payments, maintaining cash and banking records, and ensuring timely financial documentation for workshop, spare parts, body shop, and other dealership transactions. The role ensures seamless billing, compliance with financial controls, and excellent customer service while coordinating with the Service, Spares, Warranty, and Accounts departments.
Key Responsibilities1. Billing Operations
- Prepare accurate invoices for workshop labour, spare parts, lubricants, body shop, and other dealership services.
- Verify job cards, labour charges, parts consumption, discounts, and approvals before generating invoices.
- Ensure all billing is completed as per Ashok Leyland and company policies.
- Generate tax invoices, credit notes, debit notes, and revised invoices whenever required.
- Ensure GST details and customer information are correctly reflected on invoices.
- Coordinate with Service Advisors and the Spare Parts Department for any billing corrections.
2. Cash Collection & Payment Handling
- Receive payments through cash, UPI, debit/credit cards, cheques, NEFT/RTGS, and other approved modes.
- Issue official computer-generated receipts for every payment.
- Verify payment amounts before vehicle delivery.
- Maintain proper records of all payment transactions.
- Ensure outstanding dues are recovered before releasing vehicles unless approved by management.
3. Cash Management
- Maintain the cash drawer and ensure cash security throughout the day.
- Perform daily cash reconciliation with DMS and accounting records.
- Prepare the Daily Cash Collection Report.
- Deposit daily collections into the bank as per company policy.
- Immediately report any cash shortages or discrepancies to the Accounts Manager.
4. Documentation & Accounting
- Record all billing and payment transactions in the Dealer Management System (DMS) and accounting software.
- Maintain invoice registers, receipt registers, cash books, and bank deposit records.
- Assist in monthly closing, account reconciliation, and audit activities.
- Maintain proper filing of invoices and supporting documents for statutory and internal audits.
5. Customer Service
- Provide prompt and courteous service during billing and payment.
- Explain invoice details, taxes, payment methods, and balances to customers when required.
- Resolve billing-related issues by coordinating with the concerned departments.
- Minimize customer waiting time during vehicle delivery.
6. Compliance & Internal Controls
- Follow company accounting policies and internal financial controls.
- Ensure compliance with GST, TDS (where applicable), and statutory requirements.
- Maintain confidentiality of financial information.
- Support internal, statutory, and OEM audits by providing accurate documentation.
Required Qualifications
- B.Com., M.Com., or equivalent qualification.
- 2–5 years of experience in billing, cashiering, or accounts.
- Experience in an automobile dealership or commercial vehicle workshop is preferred.
Required Skills
- Knowledge of billing procedures and accounting principles.
- Working knowledge of GST and taxation.
- Experience with Dealer Management Systems (DMS) and accounting software.
- Proficiency in MS Excel and MS Office.
- Strong numerical accuracy and reconciliation skills.
- Good communication and customer service abilities.
- High integrity, attention to detail, and ability to work under pressure.
Pay: ₹13,000.00 - ₹15,000.00 per month
Work Location: In person
