JOB DESCRIPTION – EXECUTIVE ASSISTANT TO DIRECTOR
Candidates from all over India are encouraged to apply.
Company: PRAGATI AGRI PRODUCTS PVT. LTD.
Position: Executive Assistant to Director
Job Type: Full-Time | On-Site
Work Location: Kolkata, West Bengal (Work from Office)
Salary will depend on last drawn salary, experience, skills and suitability. No bar for the right candidate.
Education: Bachelor's Degree (Mandatory)
Language: English – Required. Knowledge of Hindi is also required.
Job Location: Kolkata.
About the Role
PRAGATI AGRI PRODUCTS PVT. LTD. is looking for a smart, proactive, well-organized and highly responsible Executive Assistant to the Director.
Key Responsibilities
- Provide day-to-day executive assistance and administrative support to the Director.
- Manage and coordinate the Director’s day-to-day activities, meetings, appointments and schedules.
- Maintain regular follow-up on tasks, assignments, commitments and pending matters.
- Coordinate with different departments, employees, vendors, clients, business associates and other stakeholders as required.
- Prepare, maintain and update various MIS reports, statements, delegation, google sheet and management reports.
- Collect information from different departments and ensure timely submission of reports.
- Draft and manage professional emails, letters, notices and other business communications.
- Handle confidential and sensitive information with discretion.
- Monitor important deadlines and ensure timely completion of assigned tasks.
- Maintain proper records, documents and correspondence.
- ensuring timely follow-ups, and assisting in the smooth execution of important tasks and assignments.
- Assist the Director in meetings by preparing required information, notes and follow-up points.
- Track decisions taken during meetings and ensure appropriate follow-up with concerned persons.
- Coordinate with internal teams to ensure that instructions from the Director are properly communicated and executed.
- Conduct online research and collect information as required for business purposes.
- Prepare presentations, Excel sheets, summaries and other documents as instructed.
- Assist in travel planning, meetings, appointments and other administrative arrangements when required.
- Take independent ownership of assigned tasks and ensure completion without constant supervision.
- Perform any other executive, administrative or coordination-related responsibilities assigned by the Director.
Detailed Job Responsibilities and work processes will be explained/provided after appointment.
Essential Skills
- Excellent Follow-up Skills – should be persistent and capable of getting work completed from different people.
- Go-Getter Attitude – should take initiative rather than waiting for instructions for every task.
- Excellent English communication skills, both written and verbal.
- Strong Executive Administrative Assistance skills.
- Strong Executive Support and coordination skills.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Good experience in preparing and handling MIS / management reports.
- Strong proficiency in MS Office, particularly:
- MS Excel
- MS Word
- MS PowerPoint
- Outlook / Email
- Good email drafting and professional communication skills.
- Knowledge of web searching, google sheets, basic AI tools
- Strong attention to detail.
- Good problem-solving and decision-making ability.
- Ability to maintain confidentiality.
- Ability to work independently and take ownership of responsibilities.
- Ability to coordinate effectively with senior management and multiple departments.
Candidate Profile
The ideal candidate should be:
- Smart and professional.
- Highly organized and disciplined.
- Proactive and energetic.
- A strong follow-up person.
- Comfortable communicating with senior management and different levels of employees.
- Capable of handling pressure and multiple priorities.
- Quick to learn and adaptable.
- Responsible, dependable and trustworthy.
- Comfortable working in a fast-paced business environment.
- Willing to take ownership of tasks and deliver results.
Pay: ₹11,000.00 - ₹50,000.00 per month
Work Location: In person
