Job Description (JD) – HR & Office Superintendent
Position Title
HR & Office Superintendent
Department
Human Resources & Administration
Job Summary
The HR & Admin Manager is responsible for managing and overseeing all human resource and administrative functions of the organization. The role involves recruitment, employee relations, performance management, statutory compliance, payroll coordination, office administration, policy implementation, and ensuring a productive and compliant work environment.
Key Responsibilities
Human Resources
Recruitment & Selection
Manage end-to-end recruitment processes, including sourcing, screening, interviewing, and onboarding.
Coordinate with department heads to understand manpower requirements.
Maintain recruitment records and employee databases.
Employee Onboarding & Offboarding
Conduct induction and orientation programs for new employees.
Ensure completion of joining formalities and documentation.
Manage employee exit processes, including clearance and full-and-final settlements.
Performance Management
Implement and monitor performance appraisal systems.
Assist management in setting KPIs and evaluating employee performance.
Support employee development and succession planning initiatives.
Employee Relations
Address employee grievances and disciplinary matters.
Foster a positive work culture and employee engagement.
Organize employee welfare activities and events.
HR Policies & Compliance
Develop, implement, and update HR policies and procedures.
Ensure compliance with labour laws and statutory regulations.
Maintain employee records and confidential HR documentation.
Payroll & Benefits Administration
Coordinate monthly payroll processing.
Monitor attendance, leave management, and employee benefits.
Ensure timely statutory deductions and compliance.
Training & Development
Identify training needs and coordinate learning programs.
Maintain training records and evaluate program effectiveness.
Administration
Office Administration
Oversee day-to-day administrative operations.
Manage office facilities, housekeeping, security, transportation, and maintenance services.
Ensure smooth functioning of office infrastructure and utilities.
Vendor & Asset Management
Manage vendor contracts and service agreements.
Monitor procurement of office supplies and equipment.
Maintain records of company assets and inventory.
Facility Management
Ensure workplace safety and security standards.
Coordinate repairs, maintenance, and office renovation activities.
Liaise with government authorities and external agencies when required.
Documentation & Record Management
Maintain administrative records, licenses, permits, and agreements.
Ensure proper filing and document control systems.
Required Qualifications
Bachelor's Degree in Human Resources, Business Administration, Management, or related field.
MBA/PGDM in HR or equivalent qualification preferred.
Experience
Minimum 3 - 5 years of experience in HR and Administration functions.
Experience in handling recruitment, payroll, employee relations, and statutory compliance.
Required Skills
Strong knowledge of labor laws and HR best practices.
Excellent communication and interpersonal skills.
Leadership and team management abilities.
Problem-solving and conflict-resolution skills.
Proficiency in MS Office and HRMS software.
Strong organizational and multitasking capabilities.
Key Competencies
Leadership
Integrity and Confidentiality
Decision-Making
People Management
Planning and Organizing
Compliance Orientation
Attention to Detail
Key Performance Indicators (KPIs)
Timely closure of vacancies.
Employee retention and engagement levels.
Compliance with statutory requirements.
Accuracy and timeliness of payroll processing.
Effective management of administrative operations.
Employee satisfaction and grievance resolution.
Cost optimization in administrative functions.
Pay: ₹30,000.00 - ₹55,000.00 per month
Work Location: In person
