Position Title
Personal Assistant (PA) to Director
Location
Vadodara, Gujarat
Job Summary
We are seeking a highly organized, professional, and proactive Personal Assistant to provide comprehensive administrative and executive support to the Director. The ideal candidate should possess excellent communication skills, strong attention to detail, and the ability to manage confidential information while handling multiple tasks efficiently.
Key Responsibilities
- Manage and maintain the Director's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings and prepare agendas, MOMs (Minutes of Meetings), and follow-up actions.
- Handle correspondence, emails, phone calls, and other communications on behalf of the Director.
- Prepare reports, presentations, MIS reports, and business documents.
- Organize and maintain confidential records, files, and documents.
- Coordinate with various departments and external stakeholders for smooth business operations.
- Follow up on pending tasks and ensure timely completion of assignments.
- Arrange travel bookings, accommodation, and logistics for official visits.
- Screen and prioritize incoming communications and visitors.
- Assist in managing official and administrative commitments of the Director.
- Conduct research and gather information as required for business decision-making.
- Maintain complete confidentiality and professionalism in all matters.
Educational Qualification
- Bachelor's Degree in Business Administration, Commerce, Management, English, or a related field.
- MBA/PGDM will be preferred.
- Certification in Executive Assistance, Office Administration, or Secretarial Practice will be an added advantage.
Experience
- Minimum 3 to 8 years of experience as a Personal Assistant, Executive Assistant, or Secretary to Director/Senior Management.
- Experience in handling confidential and executive-level responsibilities is mandatory.
Mandatory SkillsTechnical Skills
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Excellent email drafting and business correspondence skills.
- Calendar management and meeting coordination.
- Strong documentation and report preparation skills.
Soft Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of integrity and confidentiality.
- Professional attitude and business etiquette.
- Strong follow-up and coordination skills.
- Time management and problem-solving capabilities.
Preferred Candidate Profile
Employment Type
Full-Time
Pay: Up to ₹600,000.00 per year
Work Location: In person
