DESPATCH ASSISTANT
Salary: ₹15,000 – ₹25,000 per month
Qualification: Any Degree
Experience: 3 to 5 years Experienced candidates can apply
Job Summary:
We are looking for a responsible and organized Despatch Assistant to support day-to-day despatch operations, order processing, material movement, documentation, and coordination with internal departments and transporters. The ideal candidate should have good knowledge of despatch procedures, basic ERP and Excel skills, and strong coordination abilities.
Key Responsibilities
- Assist in preparing, checking, packing, and despatching materials as per customer orders and company procedures.
- Verify quantity, product details, batch/lot numbers, and other required information before despatch.
- Prepare and maintain proper despatch records, outward registers, delivery documents, invoices, and related documentation.
- Coordinate with stores, sales, purchase, accounts, production, logistics, and transporters for smooth and timely despatch.
- Ensure materials are properly packed, labelled, and arranged to prevent damage during transportation.
- Prepare and verify Delivery Challans, Invoices, E-way Bills, LR/transport documents, and other despatch-related documents as required.
- Update despatch details in ERP systems and MS Excel and maintain accurate records.
- Coordinate with transporters for vehicle availability, loading, dispatch schedules, and delivery status.
- Track dispatched materials and follow up on pending or delayed deliveries.
- Identify and report quantity mismatches, damaged materials, missing documents, or other discrepancies to the concerned person.
- Support physical verification of materials before loading and ensure the correct materials are despatched to the correct destination.
- Follow company procedures for despatch control, safety, housekeeping, packaging, and material handling.
Required Skills
- Good knowledge of despatch procedures and material movement.
- Strong organizational and record-keeping skills.
- Basic understanding of ERP software and MS Excel.
- Good coordination and communication skills.
- Familiarity with invoicing, Delivery Challan, E-way Bill, LR/transport documentation, and despatch records.
- Basic knowledge of GST invoicing and documentation.
- Basic understanding of PO, sales orders, stock issue, material movement, and delivery documentation.
- Ability to verify quantity, product details, packing, and documentation accurately.
- Good attention to detail and ability to work systematically.
- Basic knowledge of packing, labelling, loading, material handling, and warehouse/despatch safety.
- Ability to coordinate effectively with stores, accounts, sales, logistics, production, and transporters.
- Ability to handle routine despatch operations and ensure timely and accurate delivery of materials.
Job Type: Full-time
Pay: ₹15,000.00 - ₹25,000.00 per month
Language:
Shift availability:
Work Location: In person
