Job Description – Project Documentation & Billing Engineer (ELV/ICT)
Company: Vision Techzone Pvt. Ltd.
Location: Noida
Experience: 3–7 Years
Department: Projects / Billing & Documentation
Job Role
Vision Techzone Pvt. Ltd. is seeking an experienced Project Documentation & Billing Engineer / Project Coordinator to independently manage end-to-end project documentation, client coordination, technical submissions, measurement, and billing activities for ELV/ICT projects.
Key Responsibilities
- Prepare and submit TDS (Technical Data Sheets) and Material Approval Submittals, and coordinate with clients and consultants to obtain timely approvals.
- Prepare and verify Measurement Books (MBs), joint measurement sheets, and quantity calculations.
- Prepare RA Bills, Final Bills, Extra Item Statements, Deviation Statements, and all supporting documentation.
- Track BOQ quantities, reconcile executed quantities, and prepare balance quantity reports.
- Prepare Daily Progress Reports (DPRs), Weekly Progress Reports (WPRs), and Monthly Progress Reports (MPRs).
- Prepare WCCs, completion documentation, handover dossiers, and as-built documentation.
- Conduct material and billing reconciliations and maintain project-wise documentation.
- Maintain organized records of approved drawings, TDS, BOQs, POs/WOs, invoices, challans, and site documentation.
- Coordinate with clients, consultants, PMCs, site engineers, and internal project teams regarding documentation and billing requirements.
- Follow up with clients and consultants for TDS, material, measurement, billing approvals, and certifications.
- Prepare professional letters, minutes of meetings, reports, Excel trackers, and other project correspondence.
- Maintain comprehensive project documentation from project initiation through final handover and billing closure.
Required Skills
- Proficiency in MS Excel, MS Word, and PDF documentation.
- Strong understanding of BOQs, quantity calculations, measurements, and billing procedures.
- Practical experience with ELV/ICT systems, including CCTV, networking, fire alarm, PA systems, access control, AV, IBMS, and related systems.
- Excellent written and verbal communication skills.
- Ability to independently coordinate with clients, consultants, and project stakeholders.
- Experience with Government, PSU, CPWD, Railway, NBCC, or large EPC projects will be an advantage.
- Ability to manage multiple projects simultaneously while maintaining accurate documentation and trackers.
Preferred Candidate
Qualification: B.Tech or Diploma in Electrical, Electronics, ECE, IT, or a related engineering discipline.
The ideal candidate should possess hands-on experience in project billing, documentation, and client coordination, rather than experience limited to site execution.
Immediate joiners will be preferred.
Work Location: In person
