POSITION OVERVIEW As per qualification & experience Microlab Instruments Pvt. Ltd. is seeking a motivated and detail-oriented HR Executive / HR Generalist to join our HR team at our Dantali GIDC, Ahmedabad office. The ideal candidate will have 1 to 3 years of hands-on HR experience and must possess good knowledge of HR activities including payroll, statutory compliance, recruitment, and employee lifecycle management. KEY RESPONSIBILITIES A. HR Policies & Compliance ● Assist in drafting, updating, and implementing HR policies and procedures in line with company requirements and applicable labour laws ● Ensure compliance with Factories Act, Payment of Wages Act, Minimum Wages Act, and other applicable statutes ● Maintain and update the HR policy manual and employee handbook ● Prepare and issue HR letters — appointment, confirmation, increment, warning, and experience letters B. Salary Calculation & Payroll ● Process monthly payroll accurately for all employees — calculate Basic, HRA, allowances, and deductions ● Maintain salary registers, attendance records, and leave balance sheets ● Prepare monthly salary slips and ensure timely disbursement ● Handle Full & Final Settlement (F&F) calculations for exiting employees ● Maintain and update salary structure as per company policy and management revisions C. PF & ESIC Process ● Handle end-to-end Provident Fund (PF) process — monthly ECR filing, UAN generation, KYC updates ● Process ESIC monthly contribution returns — employee and employer contributions as per CoSS 2020 ● Assist employees with PF withdrawal (Form 19, Form 10C, Form 31) and ESIC benefit claims ● Coordinate with EPFO and ESIC portals for compliance and issue resolution ● Ensure timely payment of PF and ESI challans before the 15th of each month D. Joining & Exit Formalities ● Conduct smooth onboarding for new joiners — documentation, ID card, system access, and induction ● Collect and verify all joining documents — educational certificates, ID proofs, previous experience letters ● Issue appointment letters, offer letters, and welcome kits to new employees ● Handle exit formalities — resignation acceptance, notice period tracking, exit interview, NOC ● Process F&F settlement, issue relieving letter and experience certificate on last working day ● Update employee master data and close employee records in HR system E. Recruitment & Selection ● Coordinate end-to-end recruitment process — sourcing, screening, shortlisting, and scheduling interviews ● Post job openings on job portals (Naukri, WorkIndia, LinkedIn) and manage candidate database ● Conduct initial telephonic screening and coordinate with department heads for technical interviews ● Follow up with candidates for offer acceptance and pre-joining documentation ● Maintain recruitment tracker and update management on hiring status F. General HR Operations ● Maintain complete and up-to-date employee records — personal files, contracts, and HR documents ● Handle employee queries regarding salary, leave balance, PF, ESIC, and HR policies ● Coordinate POSH (Prevention of Sexual Harassment) awareness and compliance ● Maintain attendance, leave records, and biometric data reconciliation ● Prepare HR MIS reports — headcount, attrition, leave balance, and statutory compliance status ● Support HR Manager / HOD in day-to-day HR operations and special projects KEY SKILLS REQUIRED ✔ HR Policies & Procedure Management ✔ Salary Calculation & Payroll Processing ✔ PF (EPFO Portal, ECR Filing, UAN) ✔ ESIC (ESI Portal, CoSS 2020 Compliance) ✔ Joining & Exit Formalities ✔ Recruitment & Selection Process ✔ Labour Law Compliance ✔ MS Excel (Salary Sheets, MIS Reports) ✔ Good Written & Verbal Communication ✔ Employee Relation & Grievance Handling ✔ Attention to Detail & Confidentiality ✔ Time Management & Multi-tasking QUALIFICATION & EXPERIENCE Education Experience M.Com / MBA (Human Resources) or equivalent post-graduate qualification HR Experience 1 Year to 3 Years in a core HR role Total Work Experience Minimum 1 year in HR activities (Preferred) Software Knowledge Minimum 1 year (Preferred) Language MS Excel, MS Word, EPFO Portal, ESIC Portal, Tally (preferred) English (Preferred), Gujarati, Hindi SALARY & BENEFITS Salary Job Type As per qualification and experience (company norms) Provident Fund (PF) Full-Time / Permanent ESIC Applicable — Employer + Employee 12% each Leave Encashment Applicable as per government rules Leave Entitlement Yes — as per company leave policy Working Hours CL, SL, EL as per company policy (1.5 EL/month) Growth Monday – Saturday | As per company norms Performance-based increments and career progression
Pay: Up to ₹30,000.00 per month
Work Location: In person
