Role Summary
We are looking for a proactive and organised Office Administration Executive to support our day-to-day business operations. This role combines accounts support, sales documentation, and office administration. The ideal candidate will be detail-oriented, academically disciplined, and capable of independently managing a wide range of administrative and financial documents.
Key Responsibilities
Accounts & Finance Support
- Prepare and process invoices accurately and in a timely manner
- Track payments, follow up on outstanding receivables, and maintain accounts records
- Support the preparation of financial summaries and MIS reports for the CEO
Sales Documentation & Follow-ups
- Create and manage sales proposals, quotations, and product presentation documents
- Draft professional follow-up communications for leads, prospects, and existing clients
- Maintain and update customer and order databases with accuracy
- Coordinate with the sales team to ensure documentation is ready ahead of client meetings
General Office Administration
- Prepare and maintain internal documents, reports, and correspondence
- Manage office supplies, vendor communications, and administrative procurement
- Schedule meetings, maintain calendars, and coordinate travel as required
- Handle incoming correspondence and escalate to the CEO where appropriate
- Ensure proper filing and organisation of all physical and digital documents
Required Qualifications & Skills
Education
- Bachelor's degree in Commerce (B.Com), Business Administration (BBA), or a related field
- Strong academic record demonstrating discipline, consistency, and commitment
Technical Skills
- Proficiency in MS Office — Word, Excel, and PowerPoint
- Working knowledge of accounting software (Tally, Zoho Books, or similar)
- Ability to create well-structured, professional documents and presentations
- Basic familiarity with GST invoicing and compliance is an advantage
Soft Skills
- Excellent written and verbal communication skills in English and Gujarati
- Strong attention to detail and a high degree of accuracy in document preparation
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Trustworthy, discreet, and professional in handling confidential information
- Self-motivated and capable of working independently with minimal supervision
Preferred Experience
- 1–2 years of experience in an office administration or accounts executive role
- Prior exposure to a distribution, trading, or technology products company
- Experience supporting senior management or a founding team directly
Job Types: Full-time, Permanent
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Leave encashment
- Paid sick time
Work Location: In person
