We are looking for a smart, proactive, and detail-oriented Back Office Executive cum Project Coordinator to support our operations. This is a critical role that handles end-to-end documentation, client follow-up, project coordination, and business support tasks directly with the business owner.
Key Responsibilities
- Read, analyze, and summarize tender documents, bid documents, and commercial contracts
- Prepare and format professional quotations, proposals, and project reports
- Draft clear and professional business emails independently
- Prepare bills, purchase orders, completion certificates, and compliance documents
- Follow up with clients, vendors, and contractors via email and phone calls
- Coordinate with vendors, OEM partners, and PSU client contacts
- Maintain Excel-based trackers, MIS reports, and project records
- Prepare GST invoices and maintain basic billing records
- Assist in Tally ERP entries and GST-related documentation (preferred)
- Organize and manage digital files, contracts, and project documents
- Provide day-to-day back-office and administrative support to management
Required Skills & Qualifications
- Graduate in any discipline
- Proficient in MS Word and MS Excel (tables, formulas, formatting, reports)
- Strong written and verbal communication skills in English
- Ability to draft professional emails and documents without supervision
- Proactive ownership mindset — follows up without being reminded
- Organized, reliable, and comfortable working under deadlines
- Must be based in Kharadi or Wagholi, Pune
Good to Have
- Familiarity with industry terms: Vendors, Clients, EPC Companies, System Integrators, PSUs, Fire Alarm Panels, Gas Detection Systems, LEL/H2S Gas Detectors, Oil & Gas instrumentation
- Working knowledge of Tally ERP and GST return filing
- Prior experience in an MSME, industrial supply, or project-based company
Work Arrangement
- Work from Home — Monday to Saturday
- Weekly face-to-face progress meeting at remote workspace office in Kharadi is mandatory
- Must have a personal laptop/computer and stable internet connection
Pay: ₹8,000.00 - ₹10,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Health insurance
- Paid sick time
Work Location: Hybrid remote in Kharadi, Pune, Maharashtra
