Terms of Reference (TOR) – HR Assistant
Position Title
HR Assistant
Department
Human Resources
Reporting To
HR Manager / Head of Human Resources
Purpose of the Role
The HR Analyst is responsible for collecting, analyzing, and interpreting HR data to support strategic and operational decision-making. The role ensures accurate HR reporting, workforce analytics, compliance, and process improvement while providing insights that enhance organizational effectiveness.
Key Responsibilities
HR Data Management
- Maintain accurate employee records and HR databases.
- Ensure data integrity, confidentiality, and compliance with organizational policies.
- Conduct regular HR data audits.
HR Analytics & Reporting
- Prepare monthly, quarterly, and annual HR reports.
- Analyze workforce metrics such as:
- Headcount
- Turnover
- Retention
- Absenteeism
- Recruitment metrics
- Diversity and inclusion metrics
- Develop dashboards and reports for leadership.
Recruitment Analytics
- Track recruitment KPIs including:
- Time-to-fill
- Cost-per-hire
- Source effectiveness
- Offer acceptance rate
- Provide insights to improve recruitment strategies.
Performance & Talent Analytics
- Support performance management reporting.
- Analyze employee engagement and performance trends.
- Identify workforce risks and opportunities.
HRIS Management
- Maintain and update the HR Information System (HRIS).
- Generate reports from HRIS platforms.
- Support system upgrades, testing, and user training.
Compliance
- Ensure HR reporting complies with labor laws and organizational policies.
- Support internal and external HR audits.
- Maintain confidentiality of employee information.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Statistics, Data Analytics, or a related field.
- Master’s degree or HR certification is desirable.
Experience
- 3–5 years of experience in HR analytics, HR operations, or HR reporting.
- Experience using HRIS platforms (e.g., SAP SuccessFactors, Oracle HCM, Workday, BambooHR, or Zoho People).
- Experience with data visualization and reporting tools.
Required Skills
- Advanced Microsoft Excel (Pivot Tables, Power Query, dashboards).
- Power BI or Tableau.
- HR metrics and workforce analytics.
- Data analysis and interpretation.
- Report writing and presentation skills.
- Strong analytical and problem-solving abilities.
- Excellent communication and stakeholder management.
- High attention to detail and confidentiality.
Key Performance Indicators (KPIs)
- Accuracy and timeliness of HR reports.
- HRIS data accuracy.
- Dashboard utilization and reporting quality.
- Recruitment analytics turnaround time.
- Employee data compliance rate.
- Process improvement initiatives implemented.
- Timely submission of statutory and management reports.
Duration
Full-time position.
Location
Delhi/Gurgaon HO.
Pay: Up to ₹40,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
- Work from home
Work Location: In person
