1.Administrative CoordinationCollecting and organizing onboarding documents from new joiners such as Aadhar Card, PAN Card, address proof, emergency contact details,previous employment payslips, and experience letters, and coordinating the same with the HR team.Managing calendars, scheduling meetings, and recording internal meetings or training sessions on Microsoft Teams when required.2.Employee Engagement & Office ActivitiesMaintaining the employee birthday calendar and work anniversary reminders.Coordinating office celebrations including birthdays, festivals, and internal events.Arranging cakes, decorations, and coordinating with internal staff for celebration setups.3.Vendor & Procurement ManagementCoordinating with vendors for office-related services and supplies.Obtaining quotations from multiple vendors for purchases, repairs, and services as required.Comparing quotations and sharing them with management for approval.Coordinating with vendors for order placement, service scheduling, and payment follow-ups.4.Office Supplies & InfrastructureCoordinating stationery procurement and maintaining stock availability with support staff.Managing purchase and repair of office furniture including chairs and workstations.Coordinating desktop and laptop purchase, repair, and maintenance.5.IT & Asset ManagementCoordinating with IT support for system setups, troubleshooting, and issue resolution.Setting up official IDs for new joiners (Microsoft Teams, Outlook) and maintaining a record of system access and passwords as per companyguidelines.Maintaining records and tracking of company laptops and IT assets across Virar and Borivali offices.6.Logistics & Courier CoordinationManaging courier services and document dispatch for employees working remotely or from home.7.Financial AdministrationManaging petty cash expenses and maintaining monthly records in Excel and physical folders for Ambient Consultancy LLP and Medgoal.Maintaining records of administrative bills and vendor payments.8.Workplace MaintenanceEnsuring availability of First Aid kits in the office.Conducting periodic office cleanliness checks and coordinating with housekeeping staff for maintenance of office premises.9.Management Coordination & Follow-upsProviding regular reminders and follow-ups to ensure completion of administrative tasks.Coordinating with management (including Mayur Sir and Divit Sir) regarding important updates, approvals, and operational requirements.
10.CRM & Business Systems CoordinationAssisting in the coordination and operational management of the company CRM system.Supporting lead tracking, deal management, and resource allocation updates within the CRM.Coordinating with internal teams to ensure accurate system data and operational reporting.Assisting in the integration and coordination of internal systems such as CRM platforms and accounting tools (QuickBooks andZoho) as directed by management.11.Training Programme CoordinationCoordinate the end-to-end training programme by monitoring the daily training dashboard, managing trainee records andtrackers, coordinating new cohort launches and gate assessments, ensuring timely updates of session recordings, transcripts, andtrainer scores, following up on pending actions, escalating performance concerns, and preparing weekly training reports forsenior management.12.General Office AdministrationEnsuring smooth day-to-day office operations and providing administrative support across departments when required.13. Any other administrative tasks and duties assigned to you by the organisation
Training Programme Co-ordination
– Open the training dashboard each morning and review it — flag any concerns immediately to the assigned team leaders and senior management
– Action all red and amber performance flags without delay — gather context and notify the right people with accurate information
– Manage the fortnightly new cohort launch process — confirm trainer availability, update the trainee register, send session links, and brief the lead trainer
– Maintain the training tracker on SharePoint — add new trainees, update statuses, log escalations as directed
– Coordinate gate assessments — confirm all markers are available, send calendar invites, collect and upload feedback on the same day
– Upload session recording transcripts and links to the tracker on the day of each session
– Follow up with trainers who have not submitted their session scores within 24 hours
– Prepare a brief weekly training summary for senior management
What We Are Looking ForEssential
– Demonstrably tech-comfortable — you use digital tools confidently, you figure things out when something does not behave as expected, and you understand how basic systems work without needing fundamentals explained to you
– Hands-on experience with Microsoft 365 — Word, Excel, Teams, and Outlook — in a real working environment
– Highly organised with strong attention to detail — you notice when something is off before it becomes a problem
– Clear and professional written communication — you can write a concise, accurate message to a senior person without being prompted on what to include
– Able to manage multiple concurrent tasks without losing track of any of them
– Discreet and trustworthy with sensitive Office and personnel information
– Proactive by nature — you do not wait to be told something is an issue
Pay: ₹18,000.00 - ₹23,000.00 per month
Benefits:
- Commuter assistance
- Internet reimbursement
- Paid time off
- Provident Fund
Work Location: In person
