Executive Assistant to the Managing Director
Location: Mumbai, Maharashtra
Experience: 3–5 Years
Salary: ₹15,000 – ₹30,000 per month (depending on experience)
About the Role
We are looking for a highly dependable, proactive, and execution-focused Executive Assistant to work directly with the Managing Director. This is not a conventional secretary role. We are looking for someone who can anticipate requirements, drive tasks to completion, coordinate across departments, and ensure that nothing falls through the cracks.
The ideal candidate is exceptionally organized, persistent with follow-ups, comfortable handling confidential information, and capable of managing both business and occasional personal assignments with complete professionalism and discretion.
Key Responsibilities
- Manage the Managing Director's calendar, meetings, appointments, and travel arrangements.
- Coordinate with internal departments, clients, vendors, and external stakeholders.
- Track multiple ongoing tasks and ensure timely completion through continuous follow-up.
- Prepare reports, presentations, letters, and business correspondence.
- Maintain meeting minutes, action trackers, and ensure execution of assigned tasks.
- Handle confidential documents and sensitive information with discretion.
- Organize files, records, and documentation efficiently.
- Coordinate administrative activities and support office operations when required.
- Assist in planning meetings, events, and management reviews.
- Handle occasional personal tasks for the Managing Director with professionalism and confidentiality.
Candidate ProfileExperience
- 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary to senior management, Office Coordinator, or Administrative Coordinator.
- Experience supporting a Managing Director, CEO, or senior leadership team will be preferred.
Education
- Graduate in any discipline.
- Secretarial training or administrative qualifications will be an added advantage.
Essential Skills
The single most important quality for this role is:
Exceptional Follow-up Skills ⭐
The successful candidate must naturally ensure that tasks are completed. They should be comfortable reminding people, coordinating with multiple stakeholders, tracking deadlines, and ensuring commitments are fulfilled.
Additional requirements include:
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Excel, Word, and PowerPoint.
- Good written and spoken English.
- Ability to prioritize multiple assignments simultaneously.
- High attention to detail.
- Professional communication skills.
- Strong sense of ownership and accountability.
- Ability to maintain confidentiality.
- Shorthand or fast note-taking ability will be an advantage.
Preferred Qualities
- Stable employment history with demonstrated long-term commitment in previous roles.
- High level of integrity and honesty.
- Calm under pressure and capable of managing changing priorities.
- Flexible attitude and willingness to support both professional and personal tasks of the Director.
What We're Looking For
We want someone who becomes the Managing Director's right hand—someone who is proactive rather than reactive, solves problems before they become issues, follows through relentlessly, and helps the organization operate more efficiently.
If you enjoy organization, execution, coordination, and making things happen, we'd like to hear from you.
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
Work Location: In person
