Executive Assistant – Part-Time
- Company: Brent Innovate
- Headquarted : London, UK
- Job Type: Part-time
- Job Location: Remote in India
- Department: Executive / Administration
About Brent Innovate
Brent Innovate is a London-based software development and technology services company focused on delivering innovative, high-quality software products and technology solutions that are intuitive, practical and designed around customer needs.
We provide business and management consulting, IT consultancy and advisory services across a range of industries, helping organisations improve performance through innovative technologies including Artificial Intelligence (AI), Data Analytics, Predictive Analytics, Machine Learning and Automation.
Our work brings together software product design and management, technology and management consulting, business expertise, data and AI technologies, and digital innovation. Our team includes product and project managers, business and management consultants, data scientists, engineers and technology professionals who work collaboratively to help clients improve processes, systems and business performance.
At Brent Innovate, we believe our people are central to our success. We are looking for an Executive Assistant who is organised, proactive and highly dependable, and who will provide effective support to our senior leadership while helping the wider business operate smoothly.
About the Role
We are looking for a detail-oriented and organised Executive Assistant (EA) to provide administrative and operational support to the Founder and Director.
This is a varied role that will involve executive administration, coordination, HR and people-related administration, employee records, finance-related administration and general business support.
You will regularly coordinate with the Finance and People functions and will be trusted to handle confidential company and employee information with a high level of professionalism and discretion.
The successful candidate will be a proactive problem solver who can manage multiple priorities, communicate confidently with different stakeholders and take ownership of tasks with minimal supervision.
Key ResponsibilitiesExecutive & Administrative Support
- Provide day-to-day administrative support to the Founder and Director.
- Manage and coordinate meetings, appointments, calendars and follow-up actions.
- Prepare documents, presentations, reports, correspondence and other business materials.
- Support the organisation and prioritisation of executive activities and deadlines.
- Maintain effective filing and document management systems.
- Coordinate internal and external communications on behalf of senior leadership when required.
- Assist with business projects, research and administrative tasks as directed.
HR & People Administration
- Provide administrative support for HR and People-related activities.
- Maintain accurate and up-to-date employee records.
- Assist with employee onboarding and offboarding processes.
- Maintain leave records and employee leave balances.
- Collect and maintain timesheet information to support the payroll process.
- Assist with HR documentation and employee communications.
- Support the implementation and maintenance of internal policies and processes.
- Ensure employee information is handled securely and confidentially.
Business Coordination
- Coordinate with Finance, People and other internal teams to ensure tasks and deadlines are completed efficiently.
- Help maintain and improve internal administrative processes and workflows.
- Coordinate information and resources across different functions.
- Track actions, deadlines and follow-ups to ensure priorities are progressed.
- Assist with internal meetings, team communications and company activities.
- Help organise team events, meetings and occasional off-site activities.
Confidentiality & Professionalism
- Maintain strict confidentiality when dealing with company, financial, HR and employee information.
- Handle sensitive documents and information with discretion and professionalism.
- Maintain a high standard of accuracy and attention to detail across all responsibilities.
Objectives of the Role
- Support the Founder and Director effectively and proactively.
- Help ensure company priorities, deadlines and administrative requirements are managed efficiently.
- Maintain accurate and well-organised employee and company records.
- Support smooth coordination between Executive, Finance and People functions.
- Improve and maintain internal administrative processes and workflows.
- Provide reliable administrative support as the business continues to grow.
- Contribute to a professional, organised and collaborative working environment.
Essential Skills & Qualifications
- Previous experience in an Executive Assistant, Personal Assistant, Administrative Assistant, Office Administrator or similar role.
- Excellent written and verbal communication skills.
- Strong organisational and time-management skills.
- Ability to manage multiple tasks and competing priorities effectively.
- Excellent attention to detail and a methodical approach to work.
- Strong problem-solving and follow-up skills.
- Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
- Comfortable learning and using new software, HR systems and business applications.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work independently and take initiative.
- Ability to work collaboratively as part of a small, dynamic team.
- Flexible and adaptable approach to changing priorities.
- Professional and confident communication style.
- Bachelor's degree or equivalent qualification.
Desirable
- Experience supporting a Founder, Director, senior manager or leadership team.
- Experience working in a technology, software, consultancy or professional services environment.
- Experience with HR software, employee management systems or payroll-related administration.
- Experience maintaining employee records, leave records and timesheets.
- Familiarity with cloud-based productivity and collaboration tools.
- Previous experience in a growing or entrepreneurial business.
What We’re Looking For
We are looking for someone who is:
- Proactive – you identify what needs to be done rather than always waiting for instructions.
- Highly organised – you can manage several priorities without losing track of details.
- Reliable – you take ownership of your responsibilities and follow tasks through to completion.
- Discreet – you understand the importance of confidentiality when working with senior leadership and employee information.
- Adaptable – you are comfortable working in a dynamic environment where priorities can change.
- Tech-savvy – you are comfortable with digital tools and willing to learn new systems.
- Professional – you communicate confidently and represent the company appropriately.
- Collaborative – you enjoy working with colleagues across different areas of the business.
- Curious and willing to learn – you are interested in technology, innovation and continuous improvement.
Why Join Brent Innovate?
Brent Innovate is a growing technology and consulting business where you will have the opportunity to work closely with senior leadership and gain exposure to a wide range of business functions.
You will work in an environment that encourages innovation, creativity, continuous learning and professional development, while gaining practical experience across executive support, business administration, HR and people operations.
We aim to develop world-class professionals who are curious, innovative and motivated to build products and services that make a genuine difference to customers.
If you are an organised, proactive and motivated professional looking for a varied part-time Executive Assistant role within an innovative technology company, we would love to hear from you.
Job Types: Part-time, Freelance, Fresher, Internship
Pay: ₹8,000.00 - ₹16,000.00 per month
Expected hours: 10.0 – 20.0 per week
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Internet reimbursement
- Work from home
Education:
Language:
Location:
Shift availability:
- Night Shift (Preferred)
- Day Shift (Preferred)
- Overnight Shift (Preferred)
Work Location: Remote
