Job Description: Executive Assistant
Position: Executive Assistant
Location: Mumbai, India
Company: The Silver Group
About Silver Group:
Silver Group is a premier real estate development company based in Mumbai, known for its commitment to excellence, quality, and innovation. We have developed over 4.5 million square feet of saleable area, including residences, offices, shopping malls, and hospitality projects. We are dedicated to creating extraordinary value and experiences for our stakeholders.
Job Summary:
The Executive Assistant will provide high-level administrative support to the Directors, ensuring efficient and effective management of their schedules and tasks. This role involves handling confidential information, managing correspondence, organizing meetings, and performing various administrative duties to support the Directors in achieving the company’s goals and objectives.
Key Responsibilities:
KPI/KRA/Goal Setting:
- Quickly and effectively articulate tasks.
- Maintain current and accurate databases at all times.
- Record, receive, send, and distribute all correspondences promptly and correctly.
- Prioritize Directors' work and tasks daily.
- Perform tasks on behalf of the Directors efficiently.
- Take initiative to enhance organizational growth.
- Actively participate in continuous improvement initiatives.
- Adhere to company policies and maintain discipline.
Managerial Duties - Professional:
- Organize and schedule meetings.
- Manage time effectively for the Directors.
- Take dictation and minutes of meetings.
- Prepare meeting agendas, produce documents, and draft reports as needed.
- Provide reminders for tasks and appointments.
- Review and respond to incoming mail and other correspondences on behalf of the Directors.
- Prioritize work for the Directors.
- Conduct background research.
- Draft letters and other documents.
- Prepare for video conferences.
- Create presentations, charts, and graphs as required.
- Operate standard office equipment.
- Establish and maintain various filing and record management systems.
- Update the conclusions of meetings.
Managerial Duties - Personal:
- Arrange travel, including visas and accommodation.
- Handle shopping for gifts with professional interest.
- Make personal inquiries on behalf of the Directors.
- Remember and remind special occasions such as birthdays and anniversaries.
- Pay and check bills, and manage debit or credit card statements.
- Provide reminders for attending social functions and send notes for non-attendance.
- Manage Directors’ driver and related issues.
General Management:
- Provide daily, weekly, monthly, and quarterly reports and plans to the Directors.
- Oversee administration-related work.
- Contribute to team efforts by accomplishing related results as directed by the Directors and aligned with the company’s goals and vision.
- Provide feedback to the company for continuous improvement.
- Perform other tasks as directed by the Directors.
Qualifications:
- Bachelor’s degree in Business Administration or a related field.
- Minimum of 5 years of experience in an executive assistant role or similar.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and office equipment.
- Ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.
- Ability to multitask and prioritize effectively.
Preferred Qualifications:
- Experience in the real estate or construction industry.
- Professional certification in administrative support or office management.
Why Join Silver Group?
- Opportunity to work with one of Mumbai’s most esteemed real estate development companies.
- Be part of a dynamic and innovative team committed to excellence.
- Competitive salary and benefits package.
- Career growth and professional development opportunities.
Join Silver Group and contribute to shaping new lifestyles and creating landmarks in Mumbai's real estate landscape!
Job Type: Full-time
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
Experience:
- total work: 3 years (Preferred)
Work Location: In person
