A Purchase Executive in an export company is responsible for sourcing materials/products from domestic and international suppliers, ensuring timely procurement, maintaining quality standards, and supporting export operations through efficient supply chain coordination. The role also involves handling import documentation, vendor management, and cost optimization.
Key Responsibilities1. Procurement & Sourcing
- Identify, evaluate, and develop reliable domestic and international suppliers
- Conduct market research to track pricing, availability, and trends
- Source materials/products as per export order requirements
2. Vendor Management
- Maintain strong relationships with suppliers and vendors
- Evaluate supplier performance on quality, cost, and delivery timelines
- Negotiate contracts, pricing, and delivery terms to achieve cost efficiency
3. Purchase Order Management
- Prepare and issue Purchase Orders (POs)
- Track order status and follow up for timely delivery
- Maintain accurate procurement records, invoices, and documentation
4. Import & Export Coordination
- Handle import procurement aligned with export requirements
- Coordinate with logistics, freight forwarders, and clearing agents
- Manage import/export documentation such as:
- Commercial Invoice
- Packing List
- Bill of Lading
- Certificate of Origin
5. Compliance & Documentation
- Ensure compliance with international trade regulations and customs procedures
- Maintain proper documentation for audits and statutory requirements
- Follow company procurement policies and standards
6. Inventory Management
- Monitor stock levels and ensure availability to avoid delays
- Coordinate with production/sales team
- Maintain optimal inventory levels to avoid excess or shortage
7. Cost Control & Analysis
- Analyze purchase costs and suggest cost-saving opportunities
- Compare supplier quotations and finalize best deals
- Monitor budget and procurement expenses
8. Coordination & Reporting
- Coordinate with Sales, Export, Finance, and Logistics teams
- Prepare procurement MIS reports and purchase analysis
- Update management on order status and supply issues
Required Qualifications
- Bachelor’s Degree in Supply Chain / Commerce / Business Administration / International Trade
- 2–5 years of experience in procurement (preferably in export/import industry)
- Knowledge of import-export procedures and documentation
Job Type: Full-time
Pay: ₹25,500.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
