We are looking for an exceptionally organized, proactive and dependable Executive Assistant to support the Managing Director. This is not a conventional secretarial role. We are looking for someone who can think ahead, coordinate across departments, ensure timely follow-ups and help the MD focus on strategic business decisions.
The ideal candidate should possess outstanding follow-up skills, excellent communication abilities and the confidence to coordinate with senior team members, customers, suppliers and international business associates.
Key Responsibilities
Executive Support
- Manage the MD's calendar, appointments and meetings.
- Prioritize and organize daily tasks and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and Minutes of Meeting (MoM).
- Draft professional emails, letters and presentations.
Coordination & Follow-up
- Follow up with Production, Purchase, Sales, Accounts and Stores on behalf of the MD.
- Maintain a comprehensive task tracker and ensure timely completion of assigned tasks.
- Coordinate with customers, suppliers and logistics partners.
- Ensure commitments made during meetings are completed within agreed timelines.
Communication
- Handle professional correspondence with domestic and international customers.
- Screen calls and emails.
- Prepare reports, presentations and business documents.
- Maintain confidentiality of sensitive business information.
Research & Business Support
- Conduct online research for products, suppliers, competitors and market trends.
- Assist in preparing quotations, presentations and reports.
- Support exhibition planning, customer visits and business meetings.
Administrative Support
- Organize documents and maintain records.
- Coordinate internal meetings.
- Assist in event planning and travel arrangements.
- Handle miscellaneous administrative responsibilities assigned by the MD.
Skills Required
We are looking for someone who has:
✔ Excellent follow-up skills (most important)
✔ Strong organizational abilities
✔ Outstanding communication skills (spoken and written English)
✔ Excellent command of MS Excel, Word and PowerPoint
✔ Ability to handle multiple tasks simultaneously
✔ Good internet research skills
✔ Professional email drafting skills
✔ Ability to coordinate with multiple departments
✔ High integrity and confidentiality
✔ Positive attitude and willingness to learn
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
